Administrative Coordinator Jobs

Applications accepted from: All Persons Interested

Division/Section: HAS Director’s Office / Administration

The Houston Airport System (HAS) Director’s Office is responsible for the overall management of the Houston Airport System which consists of fourteen (14) divisions: George Bush Intercontinental Airport (IAH), William P. Hobby Airport (HOU), Ellington Airport (EFD), Information Technology, Human Capital Management, Commercial Development, Operations, Infrastructure, External Affairs, Finance, Marketing, Risk Management, Terminal Management, and the Director’s Office. The Director’s Office oversees strategic and business plan development, process re-engineering, and implementation of variably complex projects that support all airport operations.

Under the guidance of the Administration Manager for the Houston Airport System Director's Office, the position will directly support the HAS Director of Aviation and the Chief Operation Officer (COO) with daily administrative duties and completion of a broad variety of administrative tasks that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas, preparing meeting accommodations, and compiling and organizing documents for meetings. The position will prepare agendas for the Director's and COO's management team meetings. The position will communicate with staff on the Director’s and COO’s behalf and coordinate logistics with high-level meetings both internally and externally. The position will also provide confidential administrative assistance to the Chief Executives, prepare, edit, and revise department/division correspondence, participate in special projects as assigned by the department/division head, and serve as liaison with external institutions, other offices, and external stakeholders. Further, the position will research, analyze, and review new vendors, equipment, services, memberships, and subscriptions, and prepare purchase requisitions to facilitate the purchase of items for the Director's Office. Lastly, the position will manage the centralization and organization of all correspondence and saved documents in the Director's Office to the OneDrive server and facilitate the transition towards an integrated virtual office.

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

Requires a Bachelor’s Degree in Business Administration, Liberal Arts, or a related field.

Five (5) years of administrative experience is required.

Professional administrative experience may be substituted for the above education requirements on a year-for-year basis.

None

The selection process will involve application review and/or interview. Department may administer skills assessment test.

YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1858). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1858). (TTY 7-1-1)

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.

City of Houston

https://www.houstontx.gov/