Administrative Specialist Jobs

Duties include answering the telephone and greeting visitors; handling purchasing financial operations such as deposits and invoice payments; tally, track, sort, file, assemble, and deliver various records and packets, including bids, invoices, payments, applications, requests for service, purchase card expenditures, and information pamphlets; preparing correspondence, reports and a variety of other information to the public, outside agencies, and other city departments; posting information on the City’s website; preparing agendas for various departmental committees, as well as the Commission; serving as primary staff for the Board of Adjustment, including creating and posting agendas, assembling and distributing packets, and attending at least one night meeting per month, and completing minutes; scanning, copying, filing and other general clerical tasks. A high school diploma or equivalent, plus some college or specialized training, and three years of administrative assistant or secretarial experience required. Bilingual (English / Spanish) skills desirable. Publicly oriented, high quality customer service and development and zoning knowledge and/or experience preferred. Must have advanced knowledge of MS Office products and a high level of computer proficiency. Pay is dependent upon qualifications.
PAY GRADE GG16 / FULL PAY RANGE $23.06 - $32.52 PER HOUR

The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.

The Planning Department, oversees the development and implementation of the Comprehensive Plan (which expresses the shared community vision for the future of the city, and directs community action towards achieving that vision) and other plans for specific neighborhoods such as the Las Colinas Urban Center and Heritage Crossing. The Planning Department also works with land owners, residents and builders on the development of properties through administration of the Zoning Ordinance (which defines how property can be used) and Subdivision/Platting Regulations (which govern dividing or combining property for sale or construction), and for administering beautification programs for businesses along major corridors such as Irving Boulevard and a home improvement program for houses in the Hospital District and Austin Heights. This team also maintains statistical information about Irving including population, demographics, housing, employment and other data.
The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The City of Irving is dedicated to making diversity and inclusivity in the community a priority, to continually refine and develop best practices, and to foster a participatory government. The city also acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.

THOSE WHOSE DATE OF HIRE (START DATE) IS FEBRUARY 19 THROUGH JUNE 30, 2023, ARE ELIGIBLE FOR A HIRING INCENTIVE!

• Employees that successfully complete their 6-month orientation period will receive an additional one-time payment of $1000 provided there are no documented attendance or disciplinary issues.
• Individuals hired into this position will receive $1000 after their first 30 days of employment provided there are no documented attendance or disciplinary issues.
• The maximum amount of hiring incentive that an individual employee may receive is $3,000.
• Employees that successfully complete one year of employment without documented attendance or disciplinary issues will receive an additional one-time payment of $1000.