Sr Administrative Coordinator Jobs

Position Details
Position Information
UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Sr Administrative Coordinator
Department UNT-Union Admin-163110
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information $46,665.00, Commensurate on Education and Experience
Department Summary
University Centers and Events ( UCE ) encompasses the University Union, Gateway Center and Coliseum. University Centers and Events ( UCE ), provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests. We assist students to become good citizens of a global community, prepared to function in a diverse world.
The University Union features 330,000 sq. ft. filled with campus services, dining options, meeting and event spaces, and programming, arts, and activities.
Position Overview
Performs advanced administrative support tasks that require independent judgment and initiative.
Additional Posting Details
Minimum Qualifications
Bachelor’s Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills And Abilities

• Knowledge of accounting/budgeting procedures.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Exceptional communication and interpersonal skills.
• Ability to work under pressure, to adjust to constant changes, to handle multiple

tasks, and to coordinate the work of others.

• Ability to keep complex records, to assemble and organize data of complex

nature, and to prepare and submit reports in acceptable formats.

• Ability to conceptualize, plan and organize multiple programs and assignments

effectively.

• Ability to work on complex and confidential tasks utilizing judgment, tact, and

resourcefulness.

• Knowledge of policies, practices, procedures and terminology of assigned
• Skill in developing and maintaining good working relationships.

function.

• Supervisory skills.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

• Ability to create spreadsheets using formulas and PowerPoint presentations.
• Highly motivated individual and the ability to perform with minimal supervision.
• Highly organized and detail oriented with an advanced ability to prioritize and handle coordinating multiple tasks simultaneously.
• Advanced knowledge and proficiency using Microsoft Suite.
• Prior experience in using EIS (Enterprise Information System).

Required License / Registration / Certification
Work Schedule
Monday – Friday 8am – 5pm
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Sr Administrative Coordinator
Physical Requirements Carrying, Cleaning, Climbing, Driving, Kneeling, Lifting up to 10 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Ability to communicate, Lifting up to 25 pounds, Talk or Hear
Job Duties
o
Responsible for various special projects in support of the department and Executive Director; Coordinates activities on behalf of the department head.

• Participates in or serves on available committees, as time and work permits, and with supervisor’s approval.
• All special projects are completed within time frame given and in a professional manner;
• Participates in activities that support the UCE team approach;

o
Handles correspondence and calendar maintenance, such as:

• Sends out departmental emails and monthly newsletters
• Sends out monthly operational hours
• Manages departmental mail;
• Coordinates calendars and schedules meetings, interviews etc., by arranging meeting details, locations, food, etc.
• Manages correspondence with Union partners
• Works with Eagle Post to secure department mailboxes and order resale items

o
Document Preparation:
Prepares materials, forms, and documents for meetings, trainings, and conferences.
o
Union Board of Directors:

• Keeps updated roster of participants for Union Board of Directors and initiates contact to fill vacant positions;
• Schedules and attends monthly Union Board of Directors meetings to establish quorum, record minutes, and record various votes of action;
• Maintains detailed records of all Union Board of Director agendas, rosters, minutes, votes, constitution, and by-laws.

o
Completes classroom reservations for departments who need to book meetings and events.

• Provides alternate space and date/time suggestions to requestors when classroom space availability does not meet requested criteria;
• Completes reservation requests for 110 classroom space when submissions are received and within the 24-hour timeframe promised to requestors;
• Sends weekly reservation report to required departments.

o
Record management:

• Manages access control for the Union facility;
• Manages vehicle records;
• Manages Property and Inventory Control records including preparing forms and distribution, maintaining updates in EIS for furniture and computers, and completing yearly facility audit by University deadline; ensuring replacement schedules are up-to-date

o
Purchasing and Cash Management:
Serves as a back-up for business office functions, such as cash control and purchasing.
o
Travel:

• Assists managers will any candidate travel for interviews.
• Prepares travel documents and makes travel arrangements for the UCE staff, as directed. Prepares and submits supporting documents at end of trip. Maintains tracking for travel expenses and limits.

o
Customer Service:

• Approaches issues in a positive and open manner;
• Open communication is established and maintained and active listening is practiced;
• Works in harmony and fosters positive relations with others. Practices cooperation and understanding. Initiates and/or engages in team efforts;
• Achievement is visible through positive actions, body language, tone of voice and content of communications;
• Handles conflict effectively and judiciously.

o
Problem Solving:
Identifies issues or problems and researches solutions within specific management areas.
Posting Detail Information
Posting Number S7047P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/76278