Administrative Coordinator Jobs

POSITION OVERVIEW

We are currently looking for a proactive Administrative Coordinator to support our growing demands. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

DISTRICT OVERVIEW

TIC-The Industrial Company is a subsidiary of Kiewit Corporation. TIC-Southern District is a business unit of TIC-The Industrial Company. Headquartered in The Woodlands, TX, TIC Southern builds major industrial projects in diversified markets throughout Texas, Oklahoma, Louisiana, Alabama, Mississippi, Florida, Georgia, South Carolina, North Carolina, Virginia, Kentucky, Tennessee, and Arkansas. Located in Houston, TX, TIC-Southern is seeking individuals who are open to regular relocation for career development opportunities and who desire job responsibilities in field operations ranging from project controls, craft management, safety, quality, and contract administration. A new employee’s initial work assignments complement their previous work experiences and education, allowing the new employee to make significant contributions to the project success. Individuals seeking employment with a company known for their financial stability, a broad range of specialized capabilities, commitment to people development, and an outstanding performance record will find employment with TIC-Southern to be fulfilling career choice, with long-term benefit.

LOCATION

This position will be based out of Orange, TX.

RESPONSIBILITIES

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Tracking budgets and preparing related reports for team and company use
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Managing key expense reports, invoicing and purchasing card transactions
• Collaborating with and supporting team members, working on key projects and initiatives
• Managing and scheduling inter-group and cross-company meetings involving department staff

QUALIFICATIONS

• Strong written and verbal communication skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Outstanding attention to detail and strong organizational skills
• Previous track record of successfully meeting deadlines and project expectations
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• A bachelor's or associate’s degree related to the role strongly preferred
• At least 5 years of administrative support experience required