Administrative Coordinator-Council Liaison Jobs

Position Overview

Applications accepted from: ALL PERSONS INTERESTED

Job Classification:Administrative Coordinator

Posting Number: 31010

Department: Houston Public Library

Division: Communications

Reporting Location: 500 McKinney St.

Workdays & Hours : M-F, 8am - 5pm*

• Subject to change

Description Of Duties / Essential Functions

The Houston Public Library (HPL) is seeking an Administrative Coordinator to join the Communications Division. The Administrative Coordinator in the Communications Office is the primary Council Liaison for the HPL Department and will assist in supporting organizational advancement and departmental relations with elected officials. The selected candidate should be politically savvy, perform accurate and detailed work and the ability to work with executives, HPL partners and stakeholders, and all levels of staff.

Responsibilitiues

• Performs other duties as assigned including handling issues and information of a highly sensitive nature.
• Under the direction of the Deputy Assistant Direct of Communications, coordinates correspondence, requests for information, etc from Council Members and/or Council Members’ staff in collaboration with HPL Executive staff.
• Prepares polished committee presentations and orientation packets for new Council members.
• Must be able to assess process improvement and make recommendations for improvement or change as necessary or appropriate.
• Work towards highlighting HPL’s accomplishments and visibility in the industry and beyond by researching and identifying opportunities for award submissions, media mentions and stories across all media channels.
• Assists in responding to Houstonians and others who request assistance from HPL or the City of Houston and working with the media.
• May supervise, guide, train, or evaluate staff.
• Serves and departmental NOVUS approver for RCAs
• Responsible for handling confidential or sensitive information.
• Creates Requests for Council Action (RCA) and ensure they are complete within NOVUS;
• Researches, analyses, reviews, collaborates with Executive Staff on legislative initiatives.
• Attends all meetings with Council Members.
• May prepare speeches and/or remarks for the department; assist with news releases and public relations; responds to the press, officials, clients, and the public on more sensitive department issues.
• Serves as lead coordinator for departmental RCAs between HPL, Legal, SPD and Agenda Director
• Investigates and makes recommendations for addressing issues of high complexity and/or sensitivity, including public session responses, RCAs, and Council Member questions.

Working Conditions

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.

Minimum Requirements

MINIMUM EDUCATIONAL REQUIREMENTS:

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

Minimum Experience Requirements

Five (5) years of administrative experience are required. Professional administrative experience may be substituted for the education requirement on a year-for-year basis.

Minimum License Requirements

A valid driver's license and compliance with the City of Houston's policy on driving (AP 2-2) preferred.

PREFERENCES

Preferences

• Experience working with elected officials
• Experience working in government or non-profits

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

Selection/Skills Tests Required

Department may administer a skills assessment test.

SAFETY IMPACT POSITION

Yes

SALARY INFORMATION

The Salary Range For This Position Is

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.393.1472 .
If you need special services or accommodations, call 832.393.1472 . (TTY 7-1-1)
If you need login assistance or technical support call 855.524.5627 .
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EEO Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.