Senior Executive Assistant Jobs

The Senior Executive Assistant will provide executive administrative support to the President/Chief Executive Officer (CEO). The incumbent will manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communication from external and internal sources, and organize and maintain administrative operations for the President/CEO.

• Develop computer technical skills and enhance proficiency with existing applications.
• Uphold established hospital/department policies/procedures such as quality assurance, safety, environment of care, and infection control.
• Plan and coordinate special events and lectures.
• Maintain files and security of confidential information such as patient medical records, hospital financial information, salary data, and staff and legal information.
• Act as a liaison with executive leadership team, Board of Directors, committee members, faculty, officials, affiliated organizations, patients and their families, staff, members of the local health care community, and the general public.
• Respond to calls and visits from patients, their families, faculty and staff, business associates and the public at large. Determine the urgency and priority of the situation and bring to the attention of the President/CEO as appropriate.
• Remain knowledgeable about strategic goals and issues of importance to the President/CEO’s office in order to make informed decisions in all aspects of the job.
• Order and maintain office supplies, retain expense records, and reconcile credit card account.
• Develop and distribute meeting agendas and minutes.
• Create and maintain a system that alerts President/CEO of upcoming deadlines, incoming requests, and events. Develop and implement office procedures and processes that support operations and changing Institute needs. Continuously evaluate these procedures and makes recommendations for process improvement.
• Execute research, creates reports and presentations, and work on special projects as needed.
• Manage the President/Chief Executive Officer’s schedule and travel activities. Plan and coordinate visitors (including VIPs, foundations/donors, collaborators, and professional peers), recruitment visits, and search committee meetings for new faculty positions.
• Open, review, respond to and/or distribute internal and external correspondences, using discretion and judgment to bring priority items to President/CEO’s attention as needed.

EDUCATION

• Associate’s degree or equivalent work experience required.
• Bachelor’s degree in Hospital Administration or a related field preferred.

EXPERIENCE

Minimum of five years of previous administrative experience required, preferably in an executive, hospital and/or academic environment.

We require full COVID vaccination or documentation of medical and/or religious exemption(s) approval for this job as we are a healthcare institution committed to putting health and safety first for our patients, students, employees, and the communities we serve.

Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking and child care subsidies! In addition, we offer rich professional development opportunities.