Executive Assistant Jobs

Who We Are: AM Pierce & Associates and Applied Technologies Group (ATG), a wholly owned subsidiary of AM Pierce and Associates, is a woman-owned small business providing Engineering & Research, Cyber, C5ISR, Program & Acquisition Management services and solutions to a diverse government and industry client base. We are a stable and growing company who offers our employees a rich benefits package, supportive and flexible work environment, and the opportunity to work with experts in their field.

The Position: We are looking for an Executive Assistant to provide support to PMA 280. The Executive Assistant will primarily support the PMA-280 Program Manager (PM) and Principal Deputy Program Manager (PDPM) with meetings, administrative duties, briefings, and open projects. The Executive Assistant will regularly interact with senior leadership within the PEO, external stakeholders, and various PMAs. The Executive Assistant is a high visibility position within the program office that is fast-paced and demands a high degree of professionalism, polish, and the ability to be the face of the organization. The Executive Assistant will be a member of the Operations Team and will support the daily activities of the Program Office.

The Location: Onsite- (Lexington Park, Maryland) The Description:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications
• Experience handling sensitive information Strategic Planning
• Defense Travel System
• Excellent written and verbal communications skills.
• High level of proficiency in Microsoft Programs to include Outlook and Word, and familiarity with EXCEL and PowerPoint.
• Coordinate visit certifications requests, with various agencies for PM and PDPM
• Coordinating travel for the PM and PDPM, as well as other PMA-280 team members (as a secondary resource)
• Program Office Documentation
• Strong interpersonal skills
• Expertise with Navy correspondence and Document support (routing, distribution, retrieval, research)
• Answer PM and PDPM phones in their absence or when either are unavailable.
• Typical hours are 0800-1600, Monday - Friday (minor flexibility around those hours)
• Execute planning session ideas.
• Whiteboard sessions (strategies, plans)
• High level of experience with scheduling and coordinating meetings
• Maintain and coordinate calendars and meetings for and on behalf of the PM and PDPM
• Verify clearances and access within DISS and BASICS (Backup responsibility)
• Meeting Minutes/Action Items
• Ability to adapt and prioritize in a dynamic environment.
• Strong organizational skills and ability to multi-task
• Research instructions, directives, lessons learned, etc.

Required Experience

• BS or BA degree in a business or management discipline. Allowable substitution: an AS or AA degree and an additional four (4) years of experience; or an additional six (6) years of experience may be substituted for a BS or BA degree.

Desired Experience

• NAVAIR experience, a current Common Access Card, and Secret Clearance a plus
• At least four (4) years of experience in an administration discipline.

The Working Environment: The physical environment is onsite. On some occasions, the employee may be required to drive to offices or buildings near the work site. In rare occasions, travel may be required.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. AM Pierce and Associates as well as its subsidiaries may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

AM Pierce and Associates as well as its subsidiaries invests in its employees beyond just compensation. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. AM Pierce and Associates as well as its subsidiaries also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including Medical, Dental and Vision Insurance, Life and Accidental Death & Disability Coverage, Traditional 401(k) and ROTH 401k Retirement Plans, Discretionary Profit-Sharing Program, Paid Time Off and Holidays, Professional Development Opportunities, Incentive Programs, Awards and Recognition, Employee Assistance Program, Will Preparation, Identity Theft Protection & Legal Support, Referral Program, Voluntary Accident, Critical Illness, Hospital Indemnity, Pet Insurance, Norton Life Lock, and HSA and FSA.

The specific program and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, Full or Part-time status, and the applicability of collective bargaining agreements.

AM Pierce & Associates as well as its subsidiaries complies with all Federal and State laws and regulations concerning Affirmative action and workplace equal opportunity; in further detail, AM Pierce & Associates as well as its subsidiaries does not discriminate in employment decisions (to include applicants and employees) on the basis of race, color, religion, sex, genetic information, sexual orientation, gender identity, national origin, disability or protected veteran status. AM Pierce & Associates as well as its subsidiaries takes affirmative action to ensure that equal opportunity is provided in all aspects of employment. AM Pierce & Associates as well as its subsidiaries does not take adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or the pay of their co-workers. For more information regarding Equal Employment Opportunity, click here.

If you require a reasonable accommodation to apply for a position with AM Pierce and Associates as well as its subsidiaries through its online applicant system, please contact AM Pierce and Associates Human Resources Department at 240-718-3800.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our careers site because of your disability. To request an accommodation please click email our [email protected] and provide your name and contact information or call 240-718-3800.

If your background meets the qualifications of the position, please submit your resume and salary requirements to [email protected] or Job Listings - Applied Technologies Group, Inc. (applicantpro.com) AM Pierce & Associates verifies employment eligibility through E-Verify. Check out our E-Verify Right to Work Brochure.

This is a non-management position

This is a full-time/Part-time position

Job Posted by ApplicantPro