Executive Assistant Jobs

Job Details

Job Location

UUG Corporate - Owings Mills, MD

Position Type

Full Time

Education Level

High School

Travel Percentage

None

Job Category

Admin - Clerical

Description

Are you interested in making a difference in patient care? Learn about our unique culture of respect, growth, innovation, the best patient care, and how we give back to the community.

At United Urology Group , our employees are at the heart of our mission and have incredible opportunities to impact our patients' lives with their urologic care.

• We deliver a cohesive approach to urologic care, providing patients access to experienced specialists, a superb team of healthcare professionals, and the most advanced technology for patient treatments and therapies.
• We foster a culture that thrives on compassion, teamwork, integrity, and diversity, all of which start with our staff!
• UUG offers outstanding benefits, including tuition reimbursement, health, dental, and vision insurance, corporate discounts, and much more!
• We offer competitive salaries and a great work/life balance: enjoy your weekends!

United Urology Group is regarded as the leading urology network in the country. Our Urology Group Affiliates consist of Chesapeake Urology, Arizona Urology- Phoenix & Scottsdale, Arizona Urology – Tucson, Colorado Urology & Tennessee Urology.

Position Summary

The Executive Assistant will provide high-level administrative support to the General Counsel and 3 Senior Physicians. The ideal candidate will be well-organized, dependable, think critically, and offer solutions to problems with extreme professionalism and confidentiality.

Primary Duties & Responsibilities

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
• Performs clerical and administrative tasks, including drafting letters, DocuSign, documents uploads/downloads, memos, invoices, expense reports, and other documents for senior staff.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and distributes contents to appropriate staff.
• Accurately and efficiently use the EMR systems.
• Managing the executive's calendar, including making appointments and prioritizing sensitive matters.
• Performs office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Arranges travel and accommodations for executives and senior staff.

Qualifications

Qualifications:

• Bachelor's degree in Business Administration or a related field is preferred.
• At least four years of related experience is required.
• Familiarity with law, legal procedures, and protocols is a plus.
• High school diploma is required.

Travel

• This position will not require travel.

Knowledge, Competencies & Skills

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Must demonstrate a demeanor of integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Extremely proficient with Microsoft Office Suite or similar software, Excel spreadsheets, presentations, email, and electronic calendar applications.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Excellent customer service skills.
• Must possess the drive, passion, and willingness to learn.
• Ability to function well in a high-paced and, at times, stressful environment.
• Able to type a minimum of 40 words per minute.

Physical Requirements For The Job

• Intermittently required to stoop, bend, speak, and listen.
• Able to sit, stand, and or walk throughout the day.

Equal Opportunity Employer: United Urology Group and its affiliate practices are an equal opportunity employer. We do not discriminate based on race, color, religion, age, sex, national origin, disability, veteran status, or sexual orientation.

The successful candidate(s) for any UUG position will be subject to a pre-employment background check.