Executive Assistant Jobs

General Description

The Public Schools Superintendents' Association of Maryland (PSSAM) is seeking qualified candidates for the position of Executive Assistant. This position requires 20-25 hours of remote work per week, with a considerable amount of flexibility and virtual work opportunity. The employee will report to Mary Pat Fannon, Executive Director of PSSAM. Applicants must be based in the Baltimore/Washington D.C region in order to commute for occasional in-person events.

Specific Duties and Expectations

• Assist in the maintenance of all financial accounting and records
• Perform other duties as assigned
• Take minutes of meetings
• Utilize PSSAM’s legislative database
• Schedule and organize meetings as needed
• Provide logistical support for PSSAM and affinity group meetings
• Assist the Executive Director with inquiries by email, telephone, and face-to-face
• Assist the Executive Director in researching and writing testimony
• Help maintain and update PSSAM’s social media and website
• Maintain the office calendar
• Maintain contact lists and directories
• Answer and direct phone calls
• Work on special projects as directed by the Executive Director or any member of PSSAM
• Develop and maintain electronic and manual filing systems
• Help prepare written materials for meetings, including agendas, and presentations
• Prepare and distribute written correspondence

Qualifications

• Proficiency in Google Workspace, including platforms such as Drive, Docs, Sheets, Slides, Gmail, etc.
• Ability to work well as part of a team
• Experience in communications via social media platforms such as Twitter & LinkedIn (preferred, not mandatory)
• Ability to multi-task and prioritize
• Excellent interpersonal, written, and verbal communications skills
• Strong organizational, planning, and time management skills
• 2-4 years of office management experience is preferred
• Attention to detail and problem-solving skills

Qualified candidates should respond with a letter of interest and a resume to Alexa Thomas (Hiring Manager) at [email protected]. The position remains open until filled; however, letters of interest should be received by July 1, 2023, to guarantee full consideration. Candidates should be prepared to provide a resume and letters of recommendation upon request.

PSSAM may make such investigations as are deemed necessary to determine the ability of a respondent to provide the specified work, including contacting former employers provided by the candidate at a specified time.