Executive Assistant Jobs

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...

For over 120 years, Gordon Food Service has delivered the excellence, expertise, and quality products our customers need to design successful food operations and experiences. We've grown to be the largest family-operated broad-line food distribution company in North America by being passionately committed to the people we serve.

Location: 504 Advantage Ave, Aberdeen MD

Schedule: Monday - Friday, 8 AM - 5 PM

Pay Is Based On Experience.

What’s Different About GFS?

• Personal Vehicle Use Reimbursement
• 10% Employee Discount at our GFS Stores
• Affordable benefits plans start day 1!
• Tuition Reimbursement for you AND your family
• And more!
• Medical, Dental, Vision
• Employer Matched 401K on Day 1

Position Summary

Supports Senior Leaders with a wide variety of administrative or project oriented work. Manages executive's calendar, meetings, conference calls, travel, correspondence, and budget. Develops and prepares presentations and reports. Requires a broad understanding of organization operations, procedures, and personnel. Event planning. Handles confidential and sensitive material. Makes some independent decisions regarding planning, organizing, and scheduling work. May handle special projects as assigned. This position will be supporting Senior Leadership and Sales Leadership.

Essential Functions

• Maintains schedule or daily calendar for General Manager, makes judgments regarding calendar priorities, re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
• Some travel may be required both locally and out of state.(rarely)
• Conducts research, performs data mining and analysis, may negotiate contracts, and performs statistical analysis.
• Coordinates business travel (flights, ground transportation, lodging, conference registration, etc.) and travel expense compilation and submission.
• Organize a variety of events including employee events, customer events, leadership conferences, and the company's Annual Celebration,
• Prepares expense reports, pays invoices and monitors budget.
• Schedules and coordinates meetings, conference calls and other events, supplies appropriate equipment/materials, prepares agenda, presentations, and provides hospitality services as needed.
• Receives and screens calls, takes messages, monitors email and answers questions.
• Performs and coordinates basic office duties such as sorting and distributing mail, copying, filing, faxing, completing forms, orders and maintains equipment and supplies.

Knowledge / Skills / Abilities

• Communication - ability to work with a variety of managers, teams, and individuals both internally and externally.
• High school diploma required, Associate degree in business preferred.
• Self Management - self directed, time management, coordination skills, ability to recognize problems, use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.
• Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building
• Experience using Google platform, managing spreadsheets, creating PowerPoint presentations.
• Event Planner experience preferred
• Work requires some analysis and use of initiative and independent judgment.

BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU, MATTERS TO US!

Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.

Gordon Food Service is an equal opportunity employer.

All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to [email protected] and use the words “Accommodation Request” in your subject line. Please keep in mind this method is reserved for individuals who require accommodation due to a disability.

All Gordon Food Service locations are tobacco-free.

Gordon Food Service is a drug-free workplace and drug tests all employees.