Executive Assistant Jobs

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

The Aerospace and Defense Technologies (ADTECH) group of Oceaneering is recognized as an industry leader in enabling humans to work safely and effectively in harsh environments ranging from the depths of the sea to the outer reaches of space. ADTECH specializes in the support of manned systems and the development and application of practical, cost-effective robotic systems in multiple industries.

ADTECH designs, builds, and operates unique underwater systems for the US Navy and provides life cycle maintenance services for Submarines and Deep Submergence Systems. ADTECH is developing the next generation space suit for NASA and provides robotic and spacecraft life support systems.

ADTECH's business areas are: Oceaneering Technologies, Marine Services Division, Oceaneering Space Systems, and ADTECH Manufacturing Group.

For more information please go to www.oceaneering.com and click on Products & Services, then click on Non-Oilfield, then click on Naval and Marine Services.

Position Summary

The Executive Assistant provides administrative support to the Senior Vice President (SVP) and other senior staff members as needed. Supervises front desk/reception personnel and other administrative personnel as required.

Duties & Responsibilities

• Research, prepare and proofread reports, proposals, and presentations.
• Coordinate, deconflict, and communicate executive schedule(s).
• Attend various management level meetings, capturing and tracking minutes and/or action items.
• Handle and facilitate the flow of sensitive and confidential financial and personal information with absolute maturity, trust, and discretion.
• Receive and screen phone calls and visitors.
• Book travel and processes expense reports.
• Proactively assess Senior Vice President’s tasks and deliverables, taking on administrative tasks and enabling the SVP to prioritize and focus on critical business deliverables.
• Interface and communicate with customers, corporate executives, and public/government/military officials.
• Lead teams/committees, create plans, and track progress on special projects.
• Plan and manage various business meetings and functions, both internally and offsite, ranging from routine staff meetings to large-scale employee events.
• Facilitate key messaging and flow of information between the SVP and various stakeholders/team members.
• Function as trusted member of the senior leadership team.

Qualifications

• Must be able to obtain and maintain security clearance.
• Ability to work independently and manage multiple priorities and tasks in a fast-paced, high-pressure environment.
• Excellent interpersonal skills and ability to effectively interact with employees at all levels of an organization, from front-line employees to senior executive leadership.
• Demonstrated excellent verbal and written communication skills.
• Minimum 10 years of administrative support experience including at least 5 years directly supporting executive-level leaders in a large (greater than 500 employees) business.
• Associates degree or equivalent experience; Bachelor’s degree preferred.
• Advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint software and other commonly used software applications (ex: Visio, Adobe Acrobat/Pro, Teams, Zoom, and other like applications).

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.