Office Manager/Executive Assistant

The Office Manager/ Executive Assistant provides high-level support to the Chief Executive Officer (CEO) and other members of the Executive Team.

• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Ability to plan, organize, prioritize, and execute sound judgement.
• At least five (5) years of related experience required.
• Keeps the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Attends meetings with, or on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Ability to act with integrity, professionalism, discretion and to maintain confidentiality.
• Provides high-level administrative support and assistance to the CEO and/or other assigned executive staff.
• Must be able to lift up to 15 pounds at times.
• Knowledge of and compliance with HIPAA standards.
• Oversee and support all administrative duties at the Corporate office location
• Excellent organization and time management skills.
• Proficient with Microsoft Office Suite and related software.
• Excellent analytical and problem-solving skills.
• Strong interpersonal and communication skills to effectively communicate with executive and other senior staff.
• Performs office tasks including maintaining records, ordering supplies
• Performs other related duties as assigned.
• Prolonged periods of sitting at a desk and working on a computer.
• Assist with office layout planning, office moves, and other infrastructure/equipment needs
• Perform receptionist duties as needed; greeting visitors and directing phone calls
• High School Diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Arranges travel and accommodations for executives.
• Responsible for planning and execution of special events
• Ability to work full-time, on-site at the Corporate Office.
• Identify opportunities for process and office management improvements, and design and implement new systems