Senior Administrative Assistant Jobs

Senior Administrative Assistant

RMF Engineering has an immediate need for an experienced Senior Administrative Assistant to support our Baltimore production staff and senior management. Strong oral and written communication skills are important, as are great computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks. This candidate will be responsible for confidential tasks provided by senior management. The ideal candidate will have a great personality to get along with an already great admin team!Position Responsibilities include:

• Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures.
• Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast paced and moderately complex.
• Assists with special projects across multiple teams
• Updating specs, proposals, and reports
• Serves as key point of contact for internal and external stakeholders to ensure smooth communication and workflow.
• Creating documents in MS Word
• Assist in planning office events and employee engagement activities
• Formatting documents In Power point, PDF, and excel
• Creating presentations in MS PowerPoint for Senior Management
• Supply order management and administrative office budgets
• Work in a high demand project-oriented engineering environment
• Arranging travel to include air, vehicle rental, and hotel accommodations
• Assist in managing office appearance and facilities management
• May conduct research for senior leader(s) or senior individual contributor; complies, analyzes, and summarizes information for reports and correspondence.
• Coordinate executive meetings, including logistics (reserving meeting site, catering, agenda creation, and recording meeting minutes for senior leaders and/ or senior individual contributors and tracks/ manages meeting attendance responses.
• Manipulating existing PDFs, including extracting pages as well as combining multiple file formats into PDFs

Required Qualifications:

• Proficient in MS Excel
• Bachelor's degree in Social Science or English or the equivalent combination of education and relevant experience
• Desire to provide excellent customer service.
• The ability to work overtime as needed
• Ability to create presentations in MS PowerPoint
• Proficient in Adobe Pro
• Strong teamwork skills
• Strong English oral and written communication skills
• 7+ years of total relevant experience
• Solid experience using MS Word including use of styles and templates

Preferred Qualifications:

• Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and, Contractor fields.
• Experience with the Masterworks add-on for MS Word is highly desired.

Benefits:

• We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.

About RMF EngineeringRMF Engineering is a privately held company founded in 1983, headquartered in Baltimore, Maryland, with more than 280 employees in twelve U.S. offices. RMF Engineering provides planning, design, engineering, commissioning, and facility assessment services globally to clients in the healthcare, higher education, laboratory/research, and government sectors. The firm leads the industry in the development of new engineering production methods and technologies, including Building Information Modeling (BIM), carbon reduction strategies, and in-depth assessment technologies. All of RMF’s projects incorporate sustainable design and most are registered LEED projects. Our projects range nationally and internationally. RMF’s success is measured by its continued profitability even in these economic times.