Senior Executive Administrative Assistant

OBXtek is currently staffing for a Senior Executive Administrative Assistant in the Army National Guard (ARNG) G4 Directorate.

The responsibilities include

• Assist in the preparation of regularly scheduled reports.
• Maintain contact lists.
• Organize and schedule meetings and appointment for senior level staff.
• Receive, sort, and distribute mail.
• Maintain various staff records and provide reports to the ARNG G4 Executive Officer as required.
• Monitor, distribute (in accordance with Executive Officer guidance), and follow up on task actions in the Task Management Tool (TMT) for the ARNG G4 Directorate.
• Answers phone calls, schedules meetings, and provides customer service to visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Ability to effectively and professionally communicate via phone and email ensuring all duties are completed accurately and delivered with high quality results and in a timely manner.
• Collect the daily Personnel Status Report (PERSTAT) for the ARNG G4 staff.
• Develop and maintain a filing system, both computer and manual.
• Provide general support to visitors.
• Provide information and assistance by answering questions and requests.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Responsible for confidential and time sensitive materials.
• Familiarity with the Army National Guard or other military services, concepts, practices, and procedures.
• Assist senior leaders with travel arrangements in the Defense Travel System (DTS).
• Photocopy and print out documents on behalf of other staff.
• Take accurate minutes of meetings.
• Collect, consolidate, and maintain the ARNG G4 Civilian timesheets and leave forms; enter the approved data into the Defense Civilian Payroll System (DCPS).
• Resolve various administrative problems.
• Maintain the ARNG G4 Table of Distribution and Allowances (TDA) with supporting documentation.
• Provides administrative support to ensure efficient operation of the ARNG G4.
• Compile, review, and submit various staff inputs for the Executive Officer to review on a weekly basis.

Active DoD Secret Clearance.

Required Administrative Skills and Qualifications

Proven administrative assistant experience.

Knowledge of office management systems and procedures.

Excellent time management skills and ability to multi-task and prioritize work.

Attention to detail and problem solving skills.

Excellent written and verbal communication skills.

Strong organizational and planning skills.

Proficient in MS Office.

At least 7 years of experience in the field or in a related area.

EDUCATION

High school diploma or equivalent; college degree preferred.

Secret

COVID Policy Prospective and/or new employees will be required to adhere with OBXtek’s vaccination policy. Employees working onsite at a customer location must comply with customer vaccination requirements which may include any or all the following social distancing, masks, mandatory statements regarding one's vaccination status and mandatory testing.

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.