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Company | KIKIKTAGRUK INUPIAT CORPORATION |
Address | Hampton, VA, United States |
Employment type | TEMPORARY |
Salary | |
Category | IT Services and IT Consulting |
Expires | 2023-09-15 |
Posted at | 8 months ago |
Title: Administrative Assistant
- Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.
- Safety: Ensures compliance with Health, Safety, Environment and Quality (HSEQ) guidelines, and procedures along with all local requirements (OSHA, USACE EM385.1.1, etc.).
- Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.
- Performs other duties as assigned.
- Experience in similar role highly desirable
- Excellent time management skills with a proven ability to meet deadlines
- Effectively manage time and multi-task;
- Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
- High School Degree or equivalent experience.
- Adapt and be flexible to frequent changes in a fast-paced work environment; and
- Ability to work independently with minimal supervision
- Collaborate and work effectively in a team environment with people of various backgrounds and styles.
- Must demonstrate a strong ability to:
- Excellent organizational skills and attention to detail
- Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, Adobe, and BlueBeam
- Knowledge of or familiarity with the construction industry a plus
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