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Administrative Assistant Jobs

Company

HCPS - Department of Teaching & Learning
Address , Henrico
Employment type FULL_TIME
Salary $44,167 a year
Expires 2023-09-10
Posted at 8 months ago
Job Description
About Us


Henrico County Public Schools is one of the six largest county public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Sky Line Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.

Our Mission:

Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse educational, social and civic learning experiences that inspire and empower them to become contributing citizens.



General Statement of Duties


This is a 12 month/260-day position located at the HCPS Fairfield Annex (1001 N. Laburnum Avenue) in the Department of Teaching and Learning.

Provides clerical support for K-5 instruction (science, math, social studies, English language arts) by assisting four Educational Specialists.




Essential Duties


  • Process and track stipends for curriculum writing and Core Content Teachers (CCT).
  • Prepare resources for meetings and training events, including Core Content Teacher (CCT) meetings, instructional coach meetings, and division professional learning events.
  • Performs other duties as assigned.
  • Assist with planning, organization and on-site support for events, such as Henrico History Project and HCPS Spelling Bee.
  • Use Oracle to complete purchase orders, requisitions, and pay invoices
  • Operates office equipment including but not limited to calculator, computer, scanner, electronic mail, copier, and fax machine.
  • Maintains records per HCPS guidelines, including documentation of purchases, events, and other pertinent files.
  • Is proficient in using a variety of computer programs to plan and organize work, including Google products, PowerSchool, Word, Excel, Outlook, Power Point, Adobe Professional).
  • Process travel and expense reimbursements for four educational specialist
  • Assists with front door coverage for building.
  • Assist with the distribution of instructional materials purchased by the department.
  • Prepare bi-weekly timesheets for four specialists.
  • Assist with communication prior to district elementary science field trips.
  • Provide direct support to the Director of Teaching and Learning along with select content/department specialists.
  • Maintains accurate accounting of budgets for four elementary content specialists.
  • Orders supplies for four specialists.
  • Follow HCPS purchasing requirements to order instructional materials requested by the elementary content specialists.
  • Self-directed in achieving department goals; works efficiently with many interruptions; make independent judgment in accordance with established practices and guidelines while maintaining confidentiality of information.
  • Provide general administrative support, such as screening calls, greeting visitors, distributing mail, handling correspondence, tracking data on spreadsheets, etc.
  • Secure meeting venues for specialist meetings and training events.


Minimum Qualifications


High school diploma or equivalent; typing; strong communications and public relations skills; strong organizational skills.


Additional Information


This 260-day (12 month) position is located at HCPS Fairfield Annex located at 1001 N. Laburnum Ave in the Department of Teaching and Learning
The starting annual salary is $44,166.62 (prorated based on start date) . Salary based on FY 22-23 rates as FY 23-24 have not been approved.


How To Apply


To be considered for the listed vacancy, please upload your resume to this site and mail, fax, or hand-deliver three (3) written references to:
Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico , VA 23223-0420
Fax: (804) 652-3763
Henrico County Public Schools does not discriminate on the basis of race, color, national origin, sex,
disability, or age in its programs and activities.
EOE/Accommodations Upon Request


Minimum Salary


Maximum Salary


Currency
USD



Main Organization
Public Schools

Public Schools

Employment Status
Permanent Fulltime

Permanent Full-time