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Company | BAE Systems, Inc. |
Address | Falls Church, VA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Defense and Space Manufacturing |
Expires | 2023-09-03 |
Posted at | 9 months ago |
What’s it like to work at BAE Systems? In a word, Remarkable! BAE Systems seeks a highly experienced executive assistant to support up to five vice presidents within the human resources centers of expertise and other limited staff. The executive assistant will be responsible for the day-to-day coordination of vice presidents’ and other delegated staff’s schedules, for supporting meetings with logistics and catering, for helping to arrange travel, and other administrative duties as assigned. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.
- Lead and assist with critical projects as a member of the leadership team. Create PowerPoint presentations with embedded excel for business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination;
- Maintain office supplies that are essential for successful operation for the human resources organization;
- Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping and data entry;
- Maintain the calendars, arrange meetings and appointments. Maintain and track meeting action items through completion;
- Manage communications with senior level internal and external customers. Maintain a variety of soft and hard copy records/files that involve company proprietary data that if revealed would be detrimental to the company’s interests;
- Handle POs and invoices (vendor support);
- Support the vice presidents of human resources and limited staff as the administrative focal point;
- Coordinate extensive travel for the VPs and designated staff through the travel coordinator. Manage travel arrangements, expense reporting and procurement card reconciliation;
- Other duties as requested.
- Assist with the onboarding process for new COE employees;
- Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage Microsoft Teams connections and coordinate meetings. Handle the catering for meetings and events. Coordinate highly visible meetings and support international guests during these meetings;
- Manage all aspects of receiving, and screening all forms of communication as required;
- Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
- The executive assistant must be professional, innovative, self-motivated and able to juggle multiple tasks and prioritize them in a fast-paced environment.
- 2 years of related experience. Bachelor's degree may replace the experience requirement;
- Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. General knowledge of computer hardware and office equipment;
- High School diploma or equivalent;
- Administrative/business school or associate degree.
- Certified professional secretary or certified administrative professional. Formal training in Microsoft Office Suite to include Outlook;
- 5 plus years of related experience.
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