Executive Assistant Jobs

Company Overview:

Global Guardian is a leading provider of emergency medical and security solutions for corporations and individuals. Our 24/7 Operations Centers in Charlotte, NC, and McLean, VA identify, monitor, and respond to threats and emergencies with on-the-ground teams in over 100 countries. Our world-class professionals possess extensive experience in the intelligence community, military special operations, and federal law enforcement. Founded over ten years ago by a Delta Force Sergeant Major, and an Army Special Forces Colonel, we are a values-based organization that focuses on a culture of camaraderie, service, and excellence. We have managed crises in the worst environments in the world, and we know how to act fast to provide unmatched service for our clients. Global Guardian is an investor backed, high growth company that provides employees with unmatched promotion opportunities within the organization.

Position Overview:

The primary responsibility of the Executive Assistant is to provide personalized secretarial and administrative support in a well-organized and timely manner to assigned executives. This position will work on a variety of tasks related to executive’s working life and communication, as well as general office-related management tasks.

Duties and Responsibilities:

• Manages and maintains executives' schedules, appointments and travel arrangements.
• Facilitating building access and parking to the Headquarters building for new employees and guests
• Answer, screen, direct phone calls, and relay detailed messages in a professional manner
• Coordinates and executes executives’ travel itineraries
• Acts as liaise with property management and security
• Assists in off-site Conference Coordination
• Coordinates all courier, messenger, and mail services
• Establishes and maintains vendor relations
• Greet and escort all visitors to appropriate destination
• Acts as liaise with internal staff at all levels
• Provides personal assistance to executives
• Ordering office supplies and food as needed, for work events.
• Stocks and maintains kitchen, pantry, conference rooms, supply room
• Works with Chief Information Officer to provide basic on-site technical support and onboarding for new employees.
• Provides assistance in preparation and printing of presentations for Board and other meetings
• Handles legal and highly confidential documents
• Conducts monthly expense reporting for executives
• Arranges and co-ordinates meetings and events

Qualifications:

• Maintain confidentiality regarding sensitive information
• Information gathering and monitoring skills required
• Judgment and decision-making ability required
• Meticulous organizational, planning and communication skills required
• The key competencies required for this position are as follows: initiative, confidentiality, team member, attention to detail and accuracy and adaptability.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• High School degree required.
• At least 3 years’ experience providing support at a high level.
• Problem analysis and problem-solving skills required
• Knowledge of standard office administrative practices and procedures

EEO:

US applicants: Global Guardian is an equal opportunity employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If you need reasonable accommodation with the application process, please call 1-800-381-2761, or contact us at [email protected].

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