Executive Assistant Jobs

Summary About the Position: Serves as personal administrative assistant and office manager to the Commandant, U.S. Army Quartermaster School. The Quartermaster School consists of eight operating directorates with a staff of approximately 160 DA civilians, 800 military and 340 contract support personnel. Responsibilities Manage wide variety of administrative programs necessary for day-to-day operations. Advise office automation clerks, secretaries, administrative assistants in subordinate and peer organizations on all administrative matters. Make and coordinate all travel arrangements for the Command Group utilizing the Defense Travel System (DTS), to include scheduling, itinerary details, reservations, preparation of travel vouchers and other related correspondence. Assess, route, or otherwise handle incoming and outgoing materials such as controlled or routine correspondence, reports, memorandum, and other forms of written communication. Prepare substantive correspondence, speeches, briefings, and other external communications. Receive and screen incoming email, phone calls and written correspondence. Execute programs such as DoD Performance Management and Appraisal Program (DPMAP), ACCESS (USBANK) for Government travel card, General Fund Enterprise Business Systems (GFEBS), and The Automated Time Attendance and Production System (ATAAPS). Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes experience providing administrative support such as office management, receiving telephone calls, preparing and/or reviewing correspondences such as, letters, memorandums, reports, and/or briefings, scheduling meetings, maintaining staff calendars, and planning travel arrangements; utilizing office automation software programs, tools, and techniques to support office operations. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration, Business Administration or Business Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Clerical Customer Service Manages and Organizes Information Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the second lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. Recruitment, Relocation, and Retention incentives may be available for this recruitment. You will be required to provide proof of U.S. Citizenship. One year probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a General Administration and Management Career Field position. You may claim military spouse preference (MSP). Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.