Administrative Assistant Jobs

Position Summary

Join our team at J. J. Keller as we help employers protect people and the businesses they run. With more than 7 million employers in this country, the need for our safety and compliance solutions is always growing. We have a highly supportive, ethical and remote-friendly culture, with 60% of our associates working from home.

The purpose of this 100% remote position is to provide a variety of secretarial, administrative and office management support to our Prime Accounts Sales Team. Duties are more often non-routine. Administrative Assistants in this role rely on standard procedures, experience and judgment to perform their duties.

This position will be scheduled Monday - Friday, 8:00am to 4:30pm central time.

Benefits and Perks

• Medical + Dental + Employer Paid Vision Insurance
• Career Growth Opportunities
• Annual Reviews + Merit Increases + Quarterly Bonus Program
• 401(k) with Employer Match + Company-funded Profit Sharing
• 17 days of PTO + 8 Paid Company Holidays + 1 Paid Floating Holiday

Job Responsibilities

• Performs general office support functions such as ordering office supplies, copying and collating documents, distributing mail, answering phones, filing, and maintaining conference rooms.
• Schedules meetings, notifies attendees, and makes necessary arrangements.
• Coordinates travel arrangements.
• May be the assigned forms, documentation, and/or records contact for the department.
• May assist with preparation and analysis of budget and expense reports.
• Maintains confidentiality of information related to clients/customers, vendors, and associates. Ensures documents and information are properly secured at all times.
• Most Administrative Assistant positions have department-specific responsibilities that are unique to the area.
• Prepares a variety of documents such as correspondence, forms, presentations, reports, and spreadsheets. Reviews for quality and makes adjustments as appropriate.
• Serves as the main point of contact for the department. Provides procedural guidance and disseminates information inter- and intra-departmentally as directed.
• May represent the department at meetings or in project groups.
• Completes special assignments for department which may require collecting, organizing, and analyzing data and producing reports.

Qualifications

Education:

• High School Graduate or General Education Degree (GED) Required

Experience:

• Minimum of 7 years of combined administrative experience and relevant education.
• Proficient with intermediate features of Word, Excel, PowerPoint, and Outlook.

Other Requirements:

• Ability to multi-task and balance multiple/changing priorities.
• Customer service orientation.
• Interpersonal skills.
• Intermediate math skills. Able to compile and analyze data.
• Ability to work with sensitive information in a confidential manner.
• Professionalism.
• Strong organizational skills.
• Advanced writing skills, focusing on content and readability, in addition to the basics. Able to compose original correspondence and meeting minutes.

Physical Requirements

Work is performed primarily in a standard office environment and involves operation of personal computer equipment for extended periods of time.