Executive Administrative Assistant Jobs

Executive Administrative Assistant – Alterations Work Group

Work location: Pentagon

Provides a wide variety of secretarial/administrative support to branch-level management at the branch-level of the organization. The right candidate will independently provide support services to satisfy the overall operational objectives of the senior leadership of the Alterations Work Group (AWG).

The Contractor Shall

• Answer phones and inquiries.
• Composes correspondence on own initiative about administrative matters and general office policies for Branch Chief’s approval; based on knowledge of the supervisor’s views.
• Provides principal secretarial support in an office environment.
• Maintains office calendar, sets up meetings, and takes minutes of meetings.
• Creates and maintains monthly and ad hoc reports.
• Prepares memos and letters.
• Conducts analysis of assigned projects.
• Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general direction.
• Organizes and maintains a centralized filing system.
• Prepares PowerPoint presentations.
• Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an office.
• Reviews publications, regulations, and directives and refers those that are important to the supervisor and staff.
• Maintains performance metrics tracking reports.
• Reviews and assigns suspense action to appropriate action officers
• Perform day-to-day administrative actions, including short lead suspense assigned by the Branch Chief.
• Anticipates requirements and prepares materials needed by the Branch Chief for meetings, conferences, correspondence, appointments, meetings, telephone calls, etc., and informs Branch Chief on matters to be considered.
• Contactor shall assist and support continuity of operations for in the office.
• Tracks correspondence and suspense actions.
• Develops priorities, areas of emphasis, scope of projects, and internal deadlines based on overall mission requirements.

Security Clearance: Position requires a Secret level clearance. Must pass NCIC background check to obtain a Computer Access Card (CAC) and Building Pass.

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