Senior Administrative Assistant Jobs

Senior Administrative Assistant
This position will report to and provide support to the Senior Vice President of Clinical Development as well as their leadership team. We are seeking an ambitious individual comfortable working in a fast paced and ever-changing environment while maintaining the highest degree of confidentiality in the execution of the following:
Responsibilities include, but are not limited to:

• Prepare and edit agendas for meetings, meeting minutes, and presentation slides
• Collaborate with Outsourcing to initiate CDAs and/or Consulting Agreements
• Coordinates timely submission of expense reports
• Substantial calendar management for senior leaders of the team; at times will make independent decisions regarding scheduling
• Managing the signatory process to obtaining signatures from senior leadership where needed
• Meeting schedule support for collaborative meetings, including overseeing scheduling, catering, AV or Web-Ex set-up, and room set-up for collaboration meetings.
• Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings
• Manage complex, travel arrangements while adhering to Alkermes’ travel policy
• Plan and support on and off-site event planning, including liaising with the Corporate Meetings Group on the needs of events, communicating budget limitations, and collaborating with department stakeholders
• File and retrieve organizational documents, records and reports
• Provide audit and inspection support, managing inspection room setup and numerous ad-hoc requests

Basic Qualifications : Education & Experience Requirements:

• Associate or Bachelor (preferred) degree in a relevant field, with 7-10 years executive administrative experience.

Preferred Qualifications: Knowledge & Skills:

• Ability to maintain highest degree of confidentiality and discretion
• Ability to prioritize and manage multiple projects
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Teams
• Ability to learn and adapt to evolving technologies
• Experience with WebEx; SharePoint and Visio org charting preferred
• Strong organization skills and attention to detail is a must
• Ability to work under pressure while remaining flexible, proactive, resourceful and efficient
• Maintain a can-do attitude, with the ability to problem-solve
• Excellent written and verbal communication skills
• Ability to interact with all levels of staff in a fast-paced environment

Ability to work in the Waltham office in our Ad-hoc office schedule
About Us
Alkermes plc is a fully-integrated, global biopharmaceutical company developing innovative medicines in the fields of neuroscience and oncology. The company has a portfolio of proprietary commercial products focused on alcohol dependence, opioid dependence, schizophrenia and bipolar I disorder, and a pipeline of product candidates in development for neurodegenerative disorders and cancer. Headquartered in Dublin, Ireland, Alkermes has an R&D center in Waltham, Massachusetts; a research and manufacturing facility in Athlone, Ireland; and a manufacturing facility in Wilmington, Ohio. For more information, please visit Alkermes' website at www.alkermes.com
Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any applicant because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other class protected by state or federal law. Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Alkermes is an E-Verify employer.