Senior Administrative Assistant (Boston)

Description

Senior Administrative Assistant (Boston)

We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston.

Turnover at this company is low so this is a rare opportunity for anyone who wants to further their administrative assistant career. The hiring team will also consider strong candidates with impeccable attention to detail who are looking to break into the financial industry as an administrative assistant. Many former Administrative Assistants are now in Analyst roles as they gain experience with the company. If you have a passion for the financial industry, please consider applying.

This role is not for everyone. If you are looking for a laid back or startup environment with ping pong and foosball tables throughout the office, do not bother applying. The company is an extremely well established, well respected firm within the financial industry. Many of the members of upper management here have heavy travel schedules and will sometimes accompany the CEO for speaking events all over the world.

While the corporate setting is more traditional, the company values a healthy work-life balance. You will have a great support system, hands on training, and mentoring relationships. The office is also located right in downtown Boston, a short walk from South Station. If you prefer public transportation, the office is accessible from the commuter rail as well as all of the red, orange, green, blue, or sliver lines on the T. There is also on-site parking if you prefer driving. The company offers competitive compensation and benefits, a 401(K), as well as up to $250/month in transportation reimbursement.

This is a full time, permanent position that we are looking to fill as soon as possible. If you would like to be considered for this rare opportunity please submit a copy of your resume for consideration.

Other Responsibilities Include

• Orchestrate local and international corporate events
• Orchestrate meeting arrangements with colleagues and guests
• Preparing presentation materials in MS Office: Word, Excel, PowerPoint
• Managing communication with numerous internal and external constituencies
• Providing cross-coverage and back-up support to other team members including the Executive Assistant team
• Arrange travel plans including air, hotel, and ground transportation

Qualifications

• BA/BS Degree
• An acute attention to detail
• Strong proficiency in MS Office programs
• Excellent organizational, multi-tasking, and prioritization abilities
• At least 3+ years of administrative experience preferred, experience in the financial industry is a plus but not a requirement although the candidate will need to have a strong interest in financial services

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. #pando1-1