Administrative Assistant Jobs

The Administrative Assistant is a skilled member of the support services staff. Each Administrative Assistant will be assigned primary responsibilities and will be expected to provide support for general administrative job functions.

Responsibilities:

• Provide back-up or assistance to other administrative staff when needed.
• Assist in stocking in-coming office supplies and medical supplies as needed.
• Assist in sending, receiving and monitoring faxes for all staff.
• Assist in entering data into the appropriate tracking systems.
• Other duties as assigned.
• Triage patient/family telephone calls to clinical staff.
• Answer incoming calls and forward or refer to appropriate staff member or take a message.
• Assists with admission, transfer, death and discharge communication.
• Assists in preparing patient documentation as needed.
• Assist in the filing of open and closed medical records as needed.
• Maintain confidentiality of all patient information.
• Communicate effectively with patients, families, caregivers and staff either face-to-face or by telephone.
• Assist in the process of putting together medical records or other packets.
• Entering invoices from supply delivery vendors in Allscripts.
• Complete routine reports and new assignments in an accurate and timely manner.
• Tracking and ordering printed materials.
• Assists in archiving records as needed.
• Responsible for assisting Admissions Office with referrals.
• Assists with processing payroll as needed.
• Responsible for tracking patient certifications and monitoring RN recertification assessments.
• Assists in taking referrals and communicating with the Referral and Admissions Team.

Job Requirements:

• Demonstrates good written and oral communication skills and public relations skills.
• Strong computer skills.
• One (1) or two (2) years of business college preferred.
• Ability to represent and articulate the BHCS mission, vision and strategies in developing, implementing and coordinating the HR department.
• Ability to work with office technology, such as copier, printer, fax, scanner, telephone. Must be able to handle multiple tasks and meet deadlines and possess excellent organizational skills.
• High school diploma or equivalent required.
• Understands medical terminology.
• Minimum of two (2) years of experience as an Administrative Assistant.