Administrative Assistant Jobs

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Job Responsibilities

• Maintain polite and professional communication via phone, e-mail, and mail.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Other duties as assigned.
• Screening phone calls and routing callers to the appropriate party.
• Greeting and assisting visitors.

Education - Experience

• High School degree
• Prior administrative experience preferred

Required Skills And Competencies

• Working knowledge of office equipment, like printers and fax machines
• Knowledge of office management systems and procedures
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Desire to be proactive and create a positive experience for others.