Project Administrative Assistant Jobs

A global design, architecture, engineering, and planning firm is looking for a Project Administrative Assistant to provide project support to the team. This is an exciting opportunity for a highly organized candidate with advanced knowledge of administrative best practices and procedures.

Salary: $23.00-$26.00/hour

Location: Dallas, TX 75261

Type of Position: Temp-to-Hire

Responsibilities:

• Manage client contact information.
• Answer incoming calls, direct to appropriate person, or take messages.
• Schedule meetings, assist with travel arrangements and prepare expense reports.
• Attend meetings and take meeting minutes.
• Handles frequent telephone, email and personal contact with internal employees and external clients.
• Foster a commitment to external and internal client service.
• Receive, sort, and deliver mail and packages.
• Perform data entry and maintain project files.
• Input data into various information systems.
• Provide project support by composing correspondence, proposals and agreements, project progress reports and invoices.
• Coordinate a large number of meetings and file information to ensure everything is organized.
• Manage day-to-day workflow of the department. Requires extensive contact with internal employees and external clients.

Requirements:

• 2+ years of supporting at an administrative level; Project support highly preferred.
• High school diploma or equivalent required; Bachelor’s degree preferred
• Highly organized and meticulously detail oriented.
• Overtime may be required.
• Flexible and able to function well in a fast-paced environment.
• Advanced knowledge of administrative practices and procedures.
• Proficiency in MS Office, including Excel, Word, PowerPoint, and Outlook; MS Project proficiency preferred.
• Experience in architecture or related professional services firm preferred.