Project Administrative Assistant Jobs

Overview / Responsibilities

/ Duties / Responsibilities:

• Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
• Processing of Invoices in VIM System and Troubleshooting to resolve any issues keeping the invoices from being processed.
• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance and data entry.
• Providing Backup Support for creation and closure of capital projects.
• Providing Backup Support for processing of time entry and payroll.
• Support in collecting information and data for reporting.
• Exhibit exceptional safety behavior meeting or exceed the company and customer safety standards.
• Work exceptionally with peers, project managers and various team members.
• Responsible for creating All Purchase Requisitions for Engineering Projects and assist with creation of other Departmental Requisitions.
• Populates templates and creates documents.
• Organizes and maintains files relating to correspondence, records etc. and follows up pending matters.

Skills / Qualifications

Skills / Qualifications:

• Must be able to follow instructions and not deviate from advised instructions.
• Must be a team player and assist as needed even if requests are out of normal job duties.
• Minimum of 3 - 5 years of Project Administrative Assistant experience in the Petrochemical industry or like.
• Ability to be trained and learn client Project Financial tools; AR (Authorization Request) Tool, various spreadsheets, others.
• Must be flexible as priorities can and will change.
• Ability to communicate clearly and concisely both orally and written.
• Ability to work with minimal supervision and effectively handle multiple projects and/or changing priorities.
• Attention to details.
• Excellent verbal and written communications skills.
• Strong computer skills - SAP, Microsoft Office Products, to include Word and Excel.
• Assist in own department as well as other departments.

Additional Desired Skills / Qualifications:

• Flexible and customer focused.
• Proactive and positive, works calmly under pressure.
• Efficient with good organizational skills.
• Works closely with others to achieve results.

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.