Special Assistant To The Managing Director Jobs

Manage the compilation and production of the Annual Report of the Clerk's Office.

Ensure accuracy and completeness of data, quality of service, and compliance with internal controls, government requirements, regulations, and policies.

Receive, screen, and refer telephone calls and personal visitors. Answer general inquiries and provide assistance to the public.

Perform other duties as assigned.

A minimum of 11 paid holidays per year.

Paid sick leave in the amount of 13 days per year.

Coordinates preparation of submissions and background documentation for RBEC management mechanisms including the RBEC senior management team;

Excellent knowledge of English, as well as writing, presentation and communication skills.;

Business Management - Partnership Management

Manages the daily schedule, mission planning and calendar of engagements for the RD;

Facilitates implementation of the requests, directives and commitments of the RD, in coordination with relevant managers and teams within the bureau;

Create and act on opportunities to expand horizons, diversify experiences.

Experience conducting studies, writing reports and technical memos and conducting presentations.

Demonstrated ability to meet deadlines and manage multiple projects in a timely manner

Excellent writing, research, analytical and organizational skills

Thorough knowledge of Microsoft Office products, including Word, Excel and PowerPoint

Assist the Chair and Chief of Staff in a wide range of assignments, including coordinating with City Hall on specified projects

Create briefing documents, fact sheets, and other materials to support the agency work program

6 to 8 years of experience [note: consideration will be given to an equivalent combination of education and experience]

Excellent skills in problem-solving and conflict resolution - and knowledge of crisis intervention techniques

Set deadlines, assign responsibilities, and monitor and summarize progress of projects

Apply in-depth professional-level knowledge to independently solve a full range of complex problems

7 + of progressively responsible experience working effectively and collaboratively with staff, administration, governing boards, and external agencies

Strong interpersonal and administrative skills

Prior experience managing complex, multi-stakeholder projects and relationships with diverse stakeholders

Prior experience supporting a senior leader in a special assistant role

Discretion and judgement, including experience handling sensitive /confidential information

Exceptional organizational skills and ability to prioritize

Strong oral and written communication skills

Experience with state-level policy, community-based organizations, neighborhood-level advocacy or systems change a plus

Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.

Office of Child Care and Early Childhood Education

· Manage the Executive Director ‘s workflow and priorities by handling calendar and scheduling requests.

· You have experience working in a fast-paced environment.

· You have working knowledge of Microsoft Office.

· BS or BA degree in a relevant field plus 2 years of experience.

A resume detailing all relevant experience, education, and skills.

If you are relying on your education to meet qualification requirements:

Manage the compilation and production of the Annual Report of the Clerk's Office.

A cover letter detailing how your experience relates to the position requirements.

Ensure accuracy and completeness of data, quality of service, and compliance with internal controls, government requirements, regulations, and policies.

Benefits Review our benefits

Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment;

Coordinate and support the Managing Partner's external schedule, ensuring efficient calendar management.

Hourly Range: $20-$30/hr; dependent on experience

Manage general administration and supplies, coordinating property maintenance as necessary.

Collaborate effectively with other partners, associates, interns, and law clerks to support firm-wide programs and initiatives.

Experience with Squarespace is a plus;

Manage CEO’s communications and calendar. Schedule meetings and calls. Write emails and letters. Draft proposals, presentations, and reports.

Ensure the CEO is prepared for all engagements; manage information and follow up.

High emotional intelligence and exceptional writing skills.

Minimum of five-years work experience, ideally in an executive environment.

Provide research and planning support to special projects and strategic initiatives.

Identify new opportunities to achieve the CEO’s and Spirit of America’s objectives.

·Manage and prioritize correspondence and information flow for MD;

· 2-4 years experience working in a fast-paced organizational setting; administrative

experience in a performing arts environment is a plus, but not required;

·Keen critical thinking and problem-solving skills;

·Organize the MD’s calendar, identifying and resolving scheduling issues;

·Move MD’s priorities forward through follow-up within the organization as needed;