Executive Assistant To Founder And Managing Partner Jobs

Responsible for heavy personal/business calendar management

Manage expenses and process invoices with great attention to detail

Minimum 4+ years of experience providing Executive/Founder level support in a VC firm

Effectively multi-task and show great communication skills

High proficiency in technical skills

Successfully coordinate domestic/international travel with precise itineraries

Schedule Management Manage the Managing Partner's schedule, coordinating meetings, conference calls, and other appointments.

Project Management Assist with project management tasks, including coordinating resources, tracking progress, and ensuring deadlines are met.

Proficient in Microsoft Office Suite and project management software.

Communication Manage correspondence on behalf of the Managing Partner, including emails, phone calls, and written communications.

Administrative Tasks Perform various administrative tasks, including filing, data entry, and managing expenses.

Bachelor's degree or equivalent experience.

Superior knowledge of multiple operational functions and principles, including finance, customer service, production, and employee management

Strong working knowledge of data analysis and performance metrics, using business management software (ex: SAP, ERP, CRM)

Project manage high-priority initiatives from conception through successful execution, collaborating with cross-functional team members, consultants and external vendors

Masterful organizational, communication, and leadership skills, backed by previous professional success

Proven ability to plan and manage operational processes for maximum efficiency and productivity

Strong working knowledge of industry regulations and legal guidelines

Liaise with lawyers, property managers, investors and other stakeholders on behalf of the Co-Founder

A minimum of 3 years of experience in a professional, corporate environment supporting senior professionals

Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

Ability to work independently with minimal supervision with strong follow-through skills

Excellent written and verbal communication skills

Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)

Responsible for key administrative responsibilities and projects.

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Ideally one year of experience in an administrative role, hospitality or client service

Working knowledge of MS Suite and Google Suite

Assisting with recruitment and events.

Organized and very comfortable using Google sheets, docs, and task management apps.

Manage new home renovation and move-in coordination between apartment in Flatiron and condo in Williamsburg.

Manage event planning and organization for social and business gatherings.

Prior experience as a Personal Assistant or similar role.

Excellent at negotiations. You easily manage to get people to like you, even while “winning” exceptions.

Excellent communications skills. Plus if you're proficient in Spanish!

Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment;

Coordinate and support the Managing Partner's external schedule, ensuring efficient calendar management.

Hourly Range: $20-$30/hr; dependent on experience

Manage general administration and supplies, coordinating property maintenance as necessary.

Collaborate effectively with other partners, associates, interns, and law clerks to support firm-wide programs and initiatives.

Experience with Squarespace is a plus;

Previous experience as a Personal Assistant, Project Manager, Executive Assistant, or similar role.

Partner with the Principal on planning and preparing for events. Coordinate with vendors, manage event details, and organize guest lists.

Excellent communication skills - both written and verbal.

Strong organizational skills and very detail-oriented.

Coordinate and schedule personal appointments and activities for the Principals’ and children.

Assist with running personal errands - picking up any orders, sending/receiving mail packages, etc.

Heavy calendar management: arrange meetings (in-person/zoom), meals and phone calls both internally and externally

Manage expenses as it relates to work-related travel, meals etc.

Manage time entry for client billings

Minimum of 5 years of experience as Executive Assistant

Excellent verbal and written communication skills

Serve as an ambassador and representative of Founder and the firm

- Extensive calendar management and meeting coordination

- 3+ years of prior EA to CEO/Founder experience preferably within the entertainment or finance industries

- Excellent communication skills, both written and verbal

- Must be extremely tech-savvy and have prior experience working with different softwares including Concur, etc.

Up to $140k DOE, excellent benefits including 401k matching

Executive Assistant to Founder and Managing Partner - hybrid role!