Office Manager / Assistant To The Ceo

Office Manager / Assistant to the CEO

part-time (12-16 hours per week) / hourly / contract position / hybrid work location

Pay: $17-$20 per hour (based on experience and skills)

A San Diego nonprofit professional and entrepreneur is seeking a part time office manager/assistant. Steve is the founder and CEO of School for Creative Careers and Save Starlight. He is also the owner and CEO of America’s Finest Sound which has been in business for over 30 years. He is a creative musician deeply devoted to arts education and his family.

The culture embraces being your authentic self, belonging and connection. The office environment is eclectic and is best described as “organized chaos”. The music is always on and a person who can bring joyful optimism will fit best in this role. Can work from home (if desired) 50%-60% of the time and is expected to work 3-4 days a week.

Position Summary:

Reporting to the CEO, the Office Manager/Assistant is responsible for developing and maintaining organizational systems that can be adopted and utilized by the businesses and its stakeholders. They will be responsible for managing communications, schedules, deadlines, running errands, and working alongside the business owner to complete projects as assigned.

Primary Responsibilities:

• Collaborate with business owner to ensure deadlines are met.
• Receive incoming communication and act as a point of contact while being able to decipher what needs to be distributed and what can be taken care of independently.
• Format information for internal and external communication: memos, emails, reports, etc.
• Prioritize duties and to-do’s and support CEO in meeting and executing on tasks.
• Build organizational systems for filings, scheduling, communications both electronically and physically.
• Work alongside business owner and be available to attend some pre-scheduled meetings, take notes, and develop and manage action steps.
• Manage information flow in a timely, professional, and accurate manner
• General bookkeeping to include preparing reports and documents as needed.
• Other ad hoc development duties as needed

The ideal office manager/assistant is:

• Able to set up their own work space at home and use their personal computer.
• Has outstanding communication skills in multiple environments and with a range of audiences both internal and external including C-suite and government officials.
• Exceptional computer skills in Google Workspace, Gmail, and Microsoft Office Suite platforms.
• Ability to type a minimum of 45 words per minute.
• Has reliable transportation, can travel to/from the office and run errands (central San Diego) at least twice per week.
• Highly organized/great attention to detail. Create/maintain systems of organization/record keeping.
• Flexible, adaptable, and patient
• Able to manage time independently, work in a high-paced environment, and prioritize multiple projects.
• Is proactive, resourceful and innovative to help solve challenges.
• Has business maturity with the ability to exercise discretion and confidentiality

Physical Requirements

● Prolonged periods of sitting at a desk and working on a computer

● Not allergic to the office pets (two cats)

Please send a resume to [email protected]. Cover letters optional but appreciated.