Executive Assistant To Business Manager

Executive Assistant to Entertainment Business Manager

Beverly Hills, CA

Monday through Friday 830am - 630pm with flex as needed due to service oriented business

Salary up to 95K DOE plus Benefits

A well regarded and dynamic entertainment business manager is seeking a new Executive Assistant to join the team We are seeing a highly organized and proactive Executive Assistant to support the talented Business Manager in their day-to-day operations as well as work closely with the Chief of Staff.

As the Executive Assistant to the Entertainment Business Manager, you will play a crucial role in ensuring the smooth functioning of business operations. You will provide high-level administrative support, manage the manager's schedule, and assist in various tasks related to talent management and entertainment industry activities. This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced and ever-changing environment.

Key Responsibilities:

Calendar Management:

Coordinate and manage the manager's calendar, scheduling meetings, appointments, and events.

Prioritize and plan daily tasks to ensure the manager's time is utilized efficiently.

Communication and Correspondence:

Handle incoming calls, emails, and inquiries, providing timely responses and redirecting as needed.

Draft and proofread correspondence, reports, and presentations.

Travel Coordination:

Arrange and coordinate travel itineraries, including flights, accommodations, and ground transportation.

Ensure all travel plans align with the manager's schedule and preferences.

File and Data Management:

Maintain and organize digital and physical files, documents, and records.

Handle confidential information with discretion and professionalism.

Meeting Support:

Prepare meeting agendas, materials, and presentations.

Attend meetings, take minutes, and follow up on action items as needed.

Client and Talent Relations:

Assist in building and maintaining positive relationships with clients and talent.

Act as a liaison between the manager and talent, ensuring their needs are met.

Administrative Support:

Complete various administrative tasks, including expense tracking, budget management, and office supply management.

Perform ad-hoc tasks and projects as assigned by the Business Manager.

Qualifications:

Bachelor's degree or equivalent work experience.

Previous experience as an executive assistant or in a similar administrative role, preferably in the entertainment industry.

Proficiency in MS Office Suite and other relevant software applications.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

Discretion and the ability to handle sensitive and confidential information.

Ability to work independently and collaboratively in a fast-paced environment.

Knowledge of the entertainment industry and talent management is a plus.