Executive Assistant To Ceo

Our client a top CEO is hiring a dedicated and experienced Executive Assistant to support a busy Senior Level Executive. This is a multi-faceted role that requires a true right arm and someone who is available on-call as needed. This position requires a 24/7 commitment and experience working for fortune 500 level executives. The Executive Assistant will work closely to prioritize all daily needs and work with confidence to navigate a busy schedule and problem-solve issues before they arise. The Executive Assistant will be actively involved in preparing for meetings, appointments and very heavy travel arrangements, and be connected to all teams and departments to steer the logistics of partnerships and activities. This role is fast-paced and engages in heavy coordination and correspondence, and will allow for a partnership of true development and growth on their team.

The ideal candidate is highly organized and diligent, enjoys working independently, and has a hands-on approach to tackle each day with a proactive nature.

Responsibilities:

• Organize very heavy and complex domestic and international travel including car service, hotel arrangements, and flights with flexibility to be available for last minute changes or other needs regardless of time zone
• Manage individuals’ calendars and schedules effectively – maintain and manage the day-to-day business activities
• Help with personal errands, ad-hoc requests, and projects
• Manage internal and external contact distribution lists; enter notes into internal database and/or CRM
• Assist with marketing, including updating, printing, and distributing presentations and materials
• Plan and coordinate team activities; overnight retreats and speaker events
• Arrange, confirm, and prepare internal and external meetings and/or conference calls
• Facilitate research projects including help with surveys, data tracking, preparation of short presentations, creating graphs and other visuals, searching for relevant articles and various online searches.
• Assist Executive with reconciliations, filings, record keeping and storage, and binding

Requirements:

• Bachelor’s degree and at least 10 years of senior C-Suite level administrative experience
• Superior organizational skills, ability to set priorities and focus, with exceptional attention to detail
• High level of professionalism, integrity, and reliability
• Microsoft Office experience – Outlook, Word, Excel, PowerPoint
• Prior experience supporting a fortune 500 CEO or leader
• Excellent interpersonal and communication skills, including both oral and written. Ability to establish rapport with business and personal contacts
• Able to work independently and produce high quality, accurate work
• Effective team-player and willing to expand responsibilities and learn new skills

Please submit your resume for consideration. Salary is DOE at 175-200K with bonus and top benefits.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.