Executive Assistant To Ceo At Unicorn Ai Startup

AI unicorn startup is looking for a strategic Executive Assistant to support their CEO. After launching their first product early this year and raising a sizable round of funding from notable investors, this is an exciting role for someone who is looking for the opportunity to be a true right hand to the CEO. Someone who has the confidence to take ownership, manage up, and drive agendas to ensure the Executive is focused on the top priorities to achieve company initiatives and goals. You will be managing a busy calendar, communicating with both internal and external stakeholders, synthesizing information from key stakeholders and translating it into a concise form for the CEO, travel coordination and planning as well as ad hoc projects. Must have previous experience in a startup tech company supporting a seasoned, c-level executive! This is a hybrid role, with 2-4 days a week in-office based in Palo Alto. 120-170K+ DOE + equity, benefits, 401k and unlimited PTO!

Responsibilities

• Coordinate and manage travel and itineraries as needed.
• Manage CEO's complex and busy calendar. Proactively optimizing the calendar to ensure time is being leveraged and spent effectively and efficiently. Monitor and manage key meetings for changes to adjust and communicate as needed.
• Assist with putting together decks and presentations, in addition to other side projects as needed.
• Plan team events and offsites to build company culture.
• Provide meeting support through attending meetings on behalf of the CEO, taking notes, writing action items, and noting follow-up items.
• Anticipate the needs of the CEO. Plan ahead and be resourceful.
• Facilitate communication between appropriate stakeholders at all different levels.
• Maintain confidentiality and protect operations by having a high level of discretion.
• Prioritize and resolve conflicting needs with little to no guidance.
• Assist with light personal tasks as needed.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level in a high-growth, fast-paced environment including startup, finance, or tech.
• Great attention to detail and organizational skills.
• Tech-savvy, comfortable working in Excel, and capable of learning new tools quickly.
• Ability to bring a framework to the role in terms of organizational processes.
• Excellent verbal and communication skills.
• Proactive, flexible, and able to take initiative as needed. Someone who is comfortable managing up when needed.
• High EQ.
• Work well under pressure in a fast-paced time-sensitive, ever-changing environment.
• A true driver, who understands priorities and is able to move the needle and create time and space for the CEO to stay on top of tasks.