Office Assistant Iii Jobs

About Us
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private and public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, Tryfacta Inc. is one of the leading Staffing Services and IT Solutions Providers with a presence in all 50 States. Tryfacta is leveraging its strong industry domain knowledge to serve clients in many different industries. Tryfacta has Ranked number 2 as one of the fastest growing companies by Inc. Magazine (Inc. 5000) in the United States.
Position Title: Office Assistant III
Template
Tryfacta is seeking a Office Assistant III for our client in Ventura, CA, 93003 This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Highlights
Position Title: Office Assistant III
Location: Ventura, CA, 93003
Duration: 90 days
Work Schedule: Monday to Friday 8:00 am -5:00 pm
Responsibilities for this position include, but are not limited to:

• Definition:

Under direct supervision (I), general supervision (II, III), and direction (IV), performs a variety of clerical duties in support of an operation, office, or program. Support activities may include public service, records maintenance, document production, and/or case management/processing.
Distinguishing Characteristics
The advanced journey level classification in this job series. Incumbents perform clerical duties requiring the application of specialized program knowledge in support of on-going operations and services.
Major Responsibility
Assist in overflow due to the high volume of work in personnel and onboarding team, to cover upcoming long-term vacations, front desk administrator and other office support tasks. Examples of duties including answer phones, directing calls, mails & emails. Verifying information in various systems or websites, scheduling, processing transaction as needed.
Examples Of Duties
Duties may include but are not limited to the following:

• Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, proposals, specifications, and reports from written, recorded, printed sources, and/or verbal instructions, proofreads typed materials for correct grammar, spelling, and punctuation.
• Transfers professional and technical instructions to project or client files; researches reference materials to respond to client or co-worker inquiries.
• May perform equipment/system maintenance checks.
• Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.
• Receives assigned clients and answers phone calls; determines how incoming calls should be routed; directs people to appropriate offices, or clients to proper information sources; answers routine questions; explains routine procedures, processes, or departmental activities; schedules appointments, training, or examinations; obtains routine factual information to create or update files; provides assistance in the completion of forms.
• Prepares, validates, processes, and/or checks a variety of documents such as permit applications, client or project records, personnel/payroll records, requisitions, invoices, etc., for completeness, accuracy, and submission standards.
• Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.
• Operates a variety of automated office equipment.
• Sorts and/or files materials such as correspondence, contract documents, and client case information; maintains files; conducts systematic search for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.

To be considered for this position, you should have: [Skills, Education, or Experience]
Skills

• Working to thorough ability (depending on level in series) to: perform and coordinate moderately difficult and responsible clerical work with little or no direct supervision; set up and maintain records and filing systems; extract information from a variety of sources; operate a variety of automated office equipment; accurately perform and proof the transfer of information from one document to another; establish and maintain cooperative working relationships; understand, follow and convey written and verbal directions.
• Some to thorough knowledge (depending on level in series) of: modern office methods and practices; record maintenance systems; letter writing and report compilation and public contact techniques.
• Working to considerable knowledge (depending on level in series) of: the operations, procedures and practices used in support of the function to which assigned; techniques to expedite or improve clerical tasks and record processing; correct English usage, spelling, grammar and punctuation.
• Position may involve moderate to heavy public contact depending on assignment.
• Working skills: depending on assignment, incumbents may be required to demonstrate a certain prescribed proficiency in typing or equivalent word processing/data entry and/or taking/transcribing dictation.

Education/Experience

• Office Assistant III: Any combination of education, training or experience equivalent to three years of office clerical experience.
• Some (I), considerable (II, III), or progressively responsible (IV) clerical experience which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills and abilities also can be obtained by:

Other Requirements

• Positions allocated to these classifications may require bilingual skills.
• Specific typing and/or word processing speeds may be required depending on assignments.

Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate on the basis of Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age