Assistant Office Manager Jobs

Turning Point Community Programs is seeking a Assistant Office Manager for our High Intensity Mental Health (ISA) program in Sacramento, CA. Turning Point Community Programs (TPCP) provides integrated, cost-effective mental health services, employment and housing for adults, children and their families that promote recovery, independence and self-sufficiency. We are committed to innovative and high quality services that assist adults and children with psychiatric, emotional and/or developmental disabilities in achieving their goals. Turning Point Community Programs (TPCP) has offered a path to mental health and recovery since 1976. We help people in our community every single day - creating a better space for all types of people in need. Join our mission of offering hope, respect and support to our clients on their journey to mental health and wellness.

GENERAL PURPOSE

Under the direct supervision of the Office Manager, the Assistant Office Manager is responsible for office operations of the office including but not limited to: Oversight of reception, administrative support, inventory control and meeting coordination and facilitation.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

Essential Duties And Responsibilities

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class

• Troubleshoots computer and network issues in the program and sets up ticket with IT department for repair if unable to resolve the issue.
• Conducts research for management and may make recommendations for action within and procedures.
• Provides training for staff in office systems, equipment and computer applications.
• Maintains petty cash funds for the program in accordance with TPCP fiscal SOP’s.
• Manages or delegates conference, meeting and training room calendars.
• Provides support and oversight in clerical operations including appointments and scheduling.
• Maintains complex hard copy and electronic filing systems and databases.
• Completes agency reports as assigned, inventory control, including purchasing, of supplies as assigned.
• Provides direction, instruction, supervision and training to Program Support Assistants and Administrative Coordinators as assigned.
• Completes preparation, review and dissemination of a variety reports for submission both within the agency and to the County and other entities.
• Drafts and manages correspondence and files for the Program Leadership.
• Develops office systems and procedures.
• Keeps minutes for meetings as requested, transcribes minutes from recorded meetings.
• Establishes and maintains effective and cooperative working relationships.
• Prepares and reviews documents for and on behalf of the Regional Director, Program Director or Office Manager as assigned.

Schedule: Monday - Friday, 8:30 am - 5:00 pm

Compensation: $ 25.00 - 25.50 per hour

Interested? Join us at our open interviews on Wednesdays from 2-4PM,

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

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