It Executive Coordinator Jobs

Summary of Position

Reporting to the Senior Director, IT Program Management Office, the IT Executive Coordinator provides proactive support for the CIO and IT Executive Team and plans, organizes, prioritizes, and monitors activities associated with various initiatives of the group.

This role will contribute to the success of the IT department in many ways.

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

• Long Term Disability (UMA paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• FSA/HSA (Depending on Medical Plan chosen)
• Additional Voluntary Life Insurance (Team Member paid)
• Medical (including prescription), Dental, Vision (UMA subsidized)
• $50,000 Life Insurance (UMA paid)
• Short Term Disability (Team Member paid)
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Anticipated starting salary of $80,000; pay rate negotiable based on experience and qualifications.
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program – EAP (UMA paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)

Key Responsibilities

Functional

• Collaborate with the UMA People and Culture Team to develop and deliver an IT Department Talent Onboarding Process and documentation.
• Assist the IT PMO and department leaders to ensure accurate project time tracking.
• Collaborate with UMA People and Culture Team to provision headcount requisitions and manage the flow of resumes and candidates.
• Assist the PMO team with calendaring, scheduling, and monitoring activities related to key department initiatives.
• Collaborate with the Marketing & Communications team to create and coordinate newsletters, blogs, posts and related outreach communication to UMA stakeholders.
• IT Department UMA and Community Engagement.
• Coordinate with the UMA Community Impact Team to define and the manage the IT Department’s community engagement efforts both within UMA and in the community and make the IT Department aware of the opportunities to participate.
• IT Department Talent Management.
• Collaborate with UMA Finance team to plan and manage the IT department’s annual budget.
• IT Department Operations Management.
• IT Department Program Management.
• Assist the CIO and IT Executive Team in the gathering of information and preparation of reports and presentations for various internal and external audiences, town halls, etc.
• IT Department Executive Team Communications.
• Other IT Department Coordination Activities as requested.
• Develop the Quarterly IT Department Presentation for the UMA Board.
• Plan and manage Executive Team meetings and workshops to include venue arrangements and materials preparation.
• Collaborate with UMA Procurement and Legal teams to process, track and manage all request for payments, purchase orders, and contracts.
• Develop the Monthly Technology Division Presentation for the EWG.
• Collaborate with the UMA People and Culture Team to develop and deliver an IT Department Rewards and Recognition Program.
• Creating documents and presentation materials for scheduled and ad hoc meetings.
• Partner with the UMA Communications Department to create and deliver content on behalf and in collaboration with the IT Executive Team.

Support Institutional Initiatives

• Engages in institutional sponsored activities and initiatives as appropriate.
• Keeps current with institutional goals, objectives, and progress.
• Assists in coordinating efforts between departments within UMA.
• Leads with courage in support of change initiatives that impact organization.

Compliance

• Demonstrate knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, Florida’s Commission for Independent Education, and internal UMA policies and procedures.
• Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department.

Work Experience, Skills & Abilities

Minimum Requirements

• Technology savvy including using MS Outlook and Teams to communicate in a fully remote organization.
• Ability to manage confidential information with strong judgement.
• Demonstrated skills in project and budget management.
• Effective writing and verbal communication skills with expertise in developing executive presentations that deliver clear messaging and concise, relevant points. Be prepared to show examples.
• Experience creating internal and external communications and content that expresses department plans, processes, and successes.
• Experience working in a similar role for a technology or executive leadership team.
• Expertise with the Microsoft Office suite. Expert user of Microsoft Word, PowerPoint and Excel including pivot tables, with a specific emphasis on creating high-quality, high-profile, and brand-aligned presentation materials for executive, board and external consumption.
• Detail oriented with strong analytical skills and comfort working directly with an executive team.
• A proactive mindset, excellent organizational skills, executive technology expertise, and a strong sense of prioritization. Often works autonomously and should strive to understand the intricacies of UMA and the goals and expectations of the CIO and the IT Executive Team.
• Strong intrapersonal and collaborative skills that demonstrate energy, enthusiasm, resiliency and strength that foster strong relationships with colleagues.

Preferred Requirements

• Certificate or Degree from an accredited higher ed institution.

Working Environment

• Flexibility to work evenings and weekends as needed.
• Fully remote role with only occasional, planned onsite or travel requirements.
• Valid driver’s license required.

Physical Demands

• Requires ability to travel.
• Requires occasional lifting of up to 10 lbs.
• Requires occasional bending, stooping, and squatting.
• Requires long periods of sitting at a desk working on a computer.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

Acknowledgement

This job description is intended to be an accurate reflection of the current position. It may not include every job responsibility. Job duties may fluctuate based on needs of the business. UMA reserves the right to revise the job or require that additional or different tasks be performed.

I have read and understand all the responsibilities and accountabilities in my job description. This job description is a tool used by me and management to help assess, evaluate and provide guidelines and expectations for the position named herein. I understand that it is not a contract and it does not constitute any guarantee of future employment.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https//careers-ultimatemedical.icims.com/