Recruitment Coordinator

Title: Recruiting Coordinator / HR Coordinator

Duration: 5-6 months contract

Location: Chicago , IL (remote )

Responsibilities

This position supports a variety of administrative, recruiting and project support to the Talent Acquisition team. This individual can be assigned to support corporate or operational recruiting teams and divisions.

Supports sourcing and selection processing activities, including:

• Collecting, entering, and maintaining new hire data

• Scheduling pre-placement testing/assessment dates and interviews

• Collecting, validating, and processing employment-related information for new hires (excludes benefit or payroll processing); activities may include record setup, I-9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation

Operational/Ground Support:

• Processing ground requisitions and verifying approval to fill new or vacant positions

• Posting jobs on internal posting system via Taleo applicant tracking system

• Create interview guides from applicable software

• Manage mass hire and bid processes which includes, in addition to sourcing and selection processing activities, scheduling interviews and coordinating training class placement

• Communicating offers or rejections to candidates via telephone, letters, email, etc.

• Supports onboarding transaction processing activities, including:

o Setting up new hires on the payroll system

o Collecting, entering, and maintaining applicant data

o Collecting, validating, and processing employment-related information for new hires (excludes benefit or payroll processing); activities may include record setup, I-9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation

• Calculate salary determination for SAM/Union positions

• Provides superior customer service to all employees by promptly responding to employee inquiries

• Achieves performance measures and adheres to established customer service standards

• Escalates non-routine matters to appropriate individuals

• Team lead liaison supporting recruiters, vendors and/or clients

• Adheres to established processes, procedures, and systems

• Interprets standard, administrative procedures and practices

• Maintains records relating to employee/customer inquiries

• Take initiatives to resolve problems and continuously improve Staffing Center processes

• Maintains data integrity in all work processes to ensure compliance with federal and state regulations

• Ensures confidentiality and security of applicant data

• Process mail, order supplies and other duties as needed by the department.

• Project work as needed

Knowledge/Skills

• Familiarity with staffing, recruiting and operations practices, programs and plans required

• Familiarity with employment laws and regulations required

• Demonstrated good judgment and confidentiality required

• Exceptional verbal and written communication skills with a strong emphasis on customer service required

• Demonstrated experience working in a fast-paced, highly team-oriented environment required

• Excellent time management, follow-through and organizational skills required

• Ability to handle multiple priorities with a high degree of accuracy required

• Intermediate to advanced computer skills in Word, Excel, Outlook, Internet Explorer and databases required