Project Coordinator - Executive Search

ABOUT FALCON

Falcon is a fast-growing firm that provides executive search, leadership assessment, and career advancement services specifically for CEOs, CFOs, and private equity investors who scale middle market companies. We are a tight-knit team of bright, spirited, and collegial professionals. We test the limits of our potential while enjoying a dynamic culture firmly rooted in authentic core values: Curiosity, Competitiveness, Courage, and Commitment.

PURPOSE & RESPONSIBILITIES

The Project Coordinator is an essential member of the executive search function, working alongside recruiting teams to ensure each executive engagement runs smoothly. This position will serve as a key point of contact with clients and candidates and will lead various search administrative activities. The right person for this role will be excited to support the team by:

• Building cooperative relationships with the company’s on-going clients
• Other responsibilities as needed
• Maintaining engagements within Salesforce
• Providing white glove customer service to all engagement stakeholders
• Closing out completed searches, including data audit and material organization
• Preparing candidate materials in advance of client interviews
• Preparing required documents for each search, including job specs, confirmation letters, and reference reports
• Supporting continuous improvement in search administration
• Serving as a main point of contact for external scheduling needs

THE IDEAL CANDIDATE

We are seeking a driven, committed teammate who will be excited to solve problems independently, represent the company to external stakeholders, and approach all responsibilities with a client service orientation.

• Ability to prioritize, delegate, and manage multiple urgent projects simultaneously
• Ability to quickly learn new technical skills and systems
• Bachelor’s degree or professional coursework in a relevant field is a plus, but not required
• Demonstrated success in productive problem solving
• Strong verbal, written, and interpersonal communication skills
• Experience engaging with C-suite executives
• Expert in Microsoft Office applications
• 4+ years in a fast-paced administrative support role
• Experience in a professional services environment; preference for executive search experience

Traits and Behaviors

• Communicates in a way that inspires confidence
• High levels of professionalism and emotional maturity
• Comfortable with ambiguity and shifting priorities
• Exceptional attention to detail
• Independent initiator

WORKING AT FALCON

We know that our people are our most important asset, so we work hard to invest in every employee at every level. Mentoring and training are critical components here at Falcon, and we prioritize promoting from within. In addition to our cultural values and our emphasis on continuous development, we provide the following employment benefits:

• Up to 10 weeks of paid family leave.
• Medical and dental insurance, with monthly employer health savings account contributions.
• 12 paid holidays, 2 floating holidays, 15 days paid vacation, and unlimited sick days.
• Minimum salary of $80,000; negotiable based on experience.
• 401k matching program.
• Quarterly wellness stipend.
• Tuition assistance for full-time or part-time continuing education.

Here at Falcon, we are committed to talent. We know that the best people often come from unexpected places, and the best performances happen when all are heard, valued, and welcomed at the table. That’s why we endeavor to continuously develop unbiased, inclusive approaches to recruiting executives, producing content, and growing our team.

Private equity is a historically non-diverse industry. At our core, we strive to reflect and embrace the diversity of the world by seeking partners who can work alongside us to create more equitable talent solutions for all.

ADDITIONAL INFORMATION

• Location: Option for in-office, hybrid, or remote (within the US) work environments.
• Hours: M-F, 9-5EST; expected availability some evenings and weekends.
• Urgency: Due to the pace of the private equity clients we serve, work moves quickly and often on tight deadlines.
• Sponsorship: We are unable to sponsor a work visa for this role.

Falcon is an equal opportunity employer and actively seeks to hire talented applicants with diverse backgrounds, skillsets, and experiences. If our company and work appeals to you, but you’re not sure you’re fully qualified – Apply anyway. We are excited to learn more about you.