Hris Specialist - Remote

Company: KARL STORZ Endoscopy-America, Inc. (KSEA)

Job Code: 12940

Pay Grade: US-C14

Salary Range: $29.04 - $46.28

Description

KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.

For more than 75 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.

This position is responsible for administering multiple HR systems and maintaining employee information for the purposes of accurate record keeping, database management, and payroll activity. This position supports and collaborates with the HRIS team as well as other HR team members. Maintaining strict confidentiality is required at all times.

DUTIES AND RESPONSIBILITIES:

Employee Information Management for New Hires, Terminations, and Employee Position Changes

• Maintain HRIS data in HR Termination Spreadsheet.
• Retrieve information from multiple sources (Employee Central, KRONOS/UKG Dimensions, Taleo, I-9s, and any future HR systems or platforms) and review for accuracy and completeness.
• Partner with Talent Acquisition and other HR groups to ensure seamlessness and accuracy for onboarding and existing employee movements.
• Prepare a timekeeping profile for each new employee and update as necessary for existing employees experiencing internal movement.
• Enter data related to new and existing employee movements into HR systems.
• Ensure e-Verify and I-9 validations are completed and passed, that the appropriate legal documents are received, and that the correct employee information has been entered into Employee Central.
• Submit information to American Express for relevant employees.

Payroll

• Serve as a liaison between HR and Payroll functions.
• Perform audit of all timecards in timekeeping systems prior to bi-weekly payroll pull of time information. Work with employees, managers, and other HR partners to ensure accurate time information.
• Maintain strong partnership with the Payroll Department on multiple processes throughout each pay period.
• Responsible for any standard and non-standard pay processes and other responsibilities related to payroll reporting.
• Perform regular audits against Payroll to ensure data integrity.

System Management

• Provide administrative and technical support for users across all HRIS applications.
• Ensure HR personnel are trained in all relevant HRIS processes and systems. Support and encourage knowledge and information sharing.
• Ensure data is correctly transitioned into dependent systems.
• Ensure compliance with standards and regulations regarding job codes, cost centers, and other areas within the HR systems.
• Identify and recommend solutions to errors and problems.
• Responsible for supporting the integrity of the interfaces between SuccessFactors Employee Central, any future platforms, and downstream or island systems (Payroll, Active Directory, LMS, BenefitSolver, Voya, etc.). Provide research and data corrections as needed in Employee Central and partner with IT to address any issues with data being extracted.
• Design, generate, and distribute standard and ad hoc reports. Analyze data as necessary.
• Troubleshoot issues, investigate, and diagnose root cause problems. Serve as HRIS Liaison with IT to work through identified issues.
• Confirm accuracy and integrity of employee data, position attributes, and organizational structures through audits and query generation and coordinate data cleanup as necessary.
• Conduct formal and informal HRIS trainings (including New Hire Orientation), and create supporting materials to include the development of user procedures, guidelines, and documentation.
• Participate in the review, testing, and implementation of HRIS upgrades.
• Contribute to the recommendation for system improvements and participate in new system implementations as needed.

Auditing & Reporting

• Annually: Support audits and other government reporting as needed
• Quarterly: Taxable Fringe Benefits for Payroll
• Weekly/Bi-Weekly: KRONOS/Dimensions transition reports, Benefits interfaces, Payroll (to include providing response and adjustments as needed based on audit findings)
• Semi-Annually, or As Needed: Various KRONOS/Dimensions audits, and any other ad-hoc requests

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to quickly learn and navigate new systems required.
• 4 + years experience Human Resources Information Systems strongly preferred; 2+ years required.
• Ability to multi-task efficiently with exceptional attention to detail is non-negotiable.
• Must embody a work style that incorporates an appropriate sense of urgency as well as a positive and collegial team spirit.
• Must possess exemplary attention to detail, adherence to deadlines, and unwavering confidentiality.
• 2+ years SuccessFactors Employee Central strongly preferred.
• Ability to navigate through both automated and manual work processes across HR functions and with other departments required.
• Bachelor’s Degree or equivalent and related work experience required.
• This role may work remotely, however this role must cover business hours in line with the Pacific Time Zone.
• System transition implementation experience preferred.
• 2+ years KRONOS/Dimensions Timekeeping and backend proficiency strongly preferred.
• Must possess the ability to communicate clearly and effectively in a collaborative manner with employees at all levels across the organization.
• Excellent time-management skills required.

#LI-NM1

Pay Transparency

The salary range and/or hourly pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a specific team member’s base salary and/or hourly pay rate, several factors will be considered including such things as location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and the amount budgeted for the role.

Vaccine requirements at KARL STORZ due to COVID-19
KARL STORZ is committed to maintaining a safe work environment for our employees and therefore we require the COVID-19 vaccine for all of our employees unless otherwise due to an underlying medical condition or sincerely held religious beliefs. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking and if you require a reasonable accommodation regarding the vaccine requirement see below for the process for requesting accommodation. Please click here to learn more about our overall response to COVID-19.

Employee Benefits Program Overview for U.S. Locations

• Employee referral program of up to $2,000 per hire
• Up to 8 weeks of 100% paid company parental leave**
• 401K retirement savings plan providing a match of 60% of the employee’s first 6% contribution
• And much more!
• Fitness reimbursement of up to $200 annually
• Life, STD, LTD & LTC Insurance
• 3 weeks vacation, 10 holidays plus paid sick time*
• Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too!*
• Section 125 Flexible Spending Accounts
• We prepay your tuition up to $5,200 per year! - Tuition preimbursement

*Field sales, internships, and part-time employees are not eligible except where required by state law.
Non-employees, including temporary workers and consultants, are not eligible to participate in the KARL STORZ benefits program.

**To include, maternal/paternal leave, adoption, and fostering of a child.

KARL STORZ reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures.

Equal Employment Opportunity & Reasonable Accommodation Statement
KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices, and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at [email protected].

Notice to Employment Agencies
This recruitment assignment is being managed directly by KARL STORZ’s Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by the KARL STORZ Human Resources department will be ineligible for referral fees.