Executive Assistant – Human Resources

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Job ID#: 13270

Executive Assistant – Human Resources – fully in-office

Direct Hire; up to 90K + bonus

Downtown Houston

Duties

• Create and maintain benefit and master agreement files
• Coordinate, ensure accuracy, and submit information for the monthly meetings, newsletters, and presentations; distribute HR correspondence and mail
• Maintain office supplies, ensure maintenance of supply room office equipment, reorders business cards for HR department, inventory of logo merchandise, and act as point of contact for parking validation
• Provide overall HR office management and support for SVP, HR Specialists, and HR team
• Set-up and coordinate department staff meetings including preparation of materials, monthly celebrations and cards, and planning department celebrations
• Organize meetings, off-site conferences, training events, and coordinate logistics; make travel arrangements and create itineraries; support expense reporting process and P-Card expenditures
• Create and update forms, type correspondence and handbooks, create spreadsheets and PowerPoint slides, and generate mass mailings
• Prepare management reports (org charts, headcount, turnover, new hires/terminations)
• Assist with administering service award program and organizing special events
• Support with feedback program and succession planning activities; manage training attendance and events; provide direction to interns and Co-op
• Maintain photo files and photo files in performance management system

Qualifications

• Relationship builder focused on exemplary customer service; strong presentation and professionalism; excellent written and verbal communication
• 5-8 years of progressively responsible administrative experience
• Bachelor’s degree highly preferred; Associate’s degree required
• Skills in problem solving, organization, prioritization, and
• Advanced Microsoft Office; Access and Workday preferred
• HR, oil & gas (highly preferred), and private company experience preferred

Other Info

• Newly created position due to growth
• Thriving, privately held company with beautiful downtown offices
• Fully, in-office position
• Exemplary benefits package

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