Executive Administrative Assistant Jobs

Responsibilities

• Other duties as assigned by the vice presidents of Division Office Manager
• Act as professional liaison with other departments, facilities, and outside agencies interfacing with CEOs, division executives and senior leadership
• Serve as a member on various division committees
• Establish and maintain electronic files utilizing SharePoint or OneDrive
• Schedule and organize meetings, department activities, onsite and offsite, one day and multi-day events
• Assist executives with ongoing and special projects
• Set up office suite space as needed for executives
• Manage various Outlook distribution lists
• Negotiate event venue contracts
• Manage onboarding for new hires including coordinating IT equipment, seating assignments, new hire forms and first day agenda

Qualifications

• Experience supporting Vice President level and above
• Minimum Associates Degree or 60 hours college credit required
• Strong written and verbal communication skills
• Proficiency in MS Office Suite
• Ability to work in high intensity, fast-paced environment