Associate Executive Administrative Assistant Jobs

Knowledgeable in office management and administrative procedures.

Strong organizational and time management skills with ability to meet deadlines.

Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned.

5 years of related experience.

Possess excellent verbal, written and interpersonal communication skills.

Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems.

Precise calendar management: schedule and coordinate internal/external meetings and appointments for the EVP/SVPs and their teams

Proficiency with MS Office; experience with Concur reporting software a plus

Strong attention to detail, organized, logical reasoning and critical thinking skills

Excellent verbal and written communications skills; ability to communicate with a high level of professionalism

Act as first point of contact and coordinator for multiple investment teams

Project a positive, energetic, and entrepreneurial spirit to internal and external constituencies

Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments,travel logistics, etc.

Minimum of 3-5 years administrative experience required

Strong communications skills, both oral and written. Demonstrates professional judgment and discretion

Advanced PC skills required, including MS PowerPoint, Word, Excel, and Outlook, team rooms and share points

Experience in SAP is preferred

Make arrangements for all travel and conferences. Ensure travel approvals and expense reports are completedin a timely manner.

Working knowledge of project management tools and methods.

Strong PC skills and working knowledge of Microsoft Office products.

Demonstrates the ability to collaborate effectively with other members of the Mental Health Outcomes management team.

Previous experience in healthcare preferred

Five years' experience in a similar position

Demonstrates advanced conceptual thinking skills.

Serve as back up to HR Coordinator with certain administrative responsibilities

1-3 years experience working in an administrative role

Solid understanding of computers, data entry, internet searches, the Microsoft Office suite and email applications

Excellent verbal and written communication skills

Serving as a liaison between the CEO and employees, vendors, and clients

Assist with social media communications for CEO

Be proactive with meetings and calendar management

Manage department calendar and contacts

Minimum 3-5 years’ experience providing administrative support to senior-level team members

Strong computer skills and full proficiency in all MS Office programs (particularly Teams, Outlook and PowerPoint), Zoom, and CRM/database.

High level of writing and presentation editing skills

Excellent grammatical and proofreading skills

Coordinate and manage complex schedules and calendars for executive leaders, including agendas, emails, phone calls, and other company logistics.

Manage the travel budgets, expense reports, travel arrangements, and accommodations with a high level of detail and follow-through.

Manage communications by creating and editing professional documents and correspondence for internal and external audiences.

4+ years of professional experience in an administrative assistant role supporting c-suite executives.

Experience with Concur, G-suite and apple products.

Professional/business oriented with a high level of competency in written, verbal interpersonal communication skills.

Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.

Other duties and responsibilities as assigned.

Screens telephone calls, visitors and letters; answers routine questions and furnishes information.

Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment.

Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.

Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.

Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Exhibit strong mathematical and analytical skills

Weekly Payroll Processes, utilizing Kronos Timekeeper and SAP

Provide dedicated administrative support in a professional, confidential, and organized manner

Monitor email and phone calls; proactively respond to and/or coordinate issues when possible

Organize/maintain department files, both electronic and hard copy

Manage President’s emails, including prioritizing and responding when necessary.

Manage client gifts (coordinate with HR on company swag for employees).

2+ years of Executive Assistant experience

A detail-oriented self-starter with prior experience in the financial services industry or with a technology team

Exceptional written and verbal communication skills

Office 365 (Word, Excel, PowerPoint) – intermediate or advanced skills

Develops priorities, areas of emphasis, scope of projects, and internal deadlines based on overall mission requirements.

Provides principal secretarial support in an office environment.

Conducts analysis of assigned projects.

Contactor shall assist and support continuity of operations for in the office.

Perform day-to-day administrative actions, including short lead suspense assigned by the Branch Chief.

Reviews and assigns suspense action to appropriate action officers

5+ years executive administrative assistance or office management experience required.

Coordinates meetings by outlining agenda content, coordinating speaker materials, securing catering services and video conferencing capabilities when needed.

Excellent interpersonal and customer service skills.

Demonstrated organizational skills with a strong attention to detail.

Excellent written and verbal communication skills.

Must be proactive with the ability to manage multiple on-going requests and/or projects.

Strong communication, project management and critical thinking skills

Provide active Outlook calendar management for leadership team.

Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team

Manage meeting logistics including registering and escorting visitors, room set up, catering, etc

Previous experience as an Administrative Assistant, supporting senior leadership in a large organization

Bachelor’s Degree or related experience preferred

Other criteria, including leadership skills, competencies and experiences may take precedence.

Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.

May perform other responsibilities as assigned.

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

Outstanding organization, time management, and communication skills

Manage, track, and communicate various financial administrative controls

Other administrative and customer support responsibilities as assigned

Experience in prioritizing work and multi-tasking with a strong sense of urgency

Experience providing administrative and/or facility support

Demonstrate strong computer skills in Excel, Word, Outlook, and PowerPoint

Location confirmed job-related skills and experience will be considered in setting actual starting salary.

Manage communications through phone, email and mail 

Manage, prepare and submit all expense reports in a proactive and timely fashion and ensure proper documentation

Manage all invoice payments in a timely manner

6+ experience in an administrative position at an executive level

Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel, Teams)

Support Management to provide them more time with front line

Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes

Strong communication skills across multiple platforms

Daily Cashiering Processes, utilizing internal and external systems

Daily Dispute case research and resolution utilizing internal systems

Provide event management support as requested.

Work with executive team regarding process for calendar management, document preparation, meetings, presentations, travel and other team management and communication items.

Update master phone lists, management team schedules for vacation, travel and other out-of-office activities.

Manage petty cash reimbursements and reconciliation.

Other projects/duties as assigned for the overall benefit of the organization.

Bachelor's degree or equivalent work experience

Bachelor's degree or equivalent experience

Strong written and verbal communication skills

Answer and direct all incoming phone calls

Establish communications between customers and executives

Ability to work in high intensity, fast-paced environment