Executive Administrative Assistant-Remote Us Northeast

Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join our global team as Executive Administrative Assistant to support two executives: Head of Marketing and Head of CRM Excellence Teams

Our global team: We are a team of 66,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.

Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers.

This role is based in our Tarrytown, NY office but maybe remote within the US Northeast. Travel to our Tarrytown office may be required to support the business.

The Executive Administrative Assistant position is responsible for supporting the VP of Marketing and VP of CRM Excellence for NAM Lab Diagnostics, Siemens Healthineers. This individual must be able to multi-task in a fast-paced environment and have an outstanding internal and external customer service attitude and spirit. A successful candidate will have experience anticipating bottlenecks, be a problem solver, and have strong critical thinking skills.

The individual must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups:

• Processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.
• Maintaining calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.
• Producing, proofing, and editing complex correspondences
• Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.
• Act as a point of contact for facilities and IT helpdesk issues.
• Processing expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
• Compiling and analyzing complex information for inclusion in reports and preparing presentations.
• Providing high-level administrative support
• Other duties as assigned by management
• Act as an information resource on organization policies and procedures.
• Processing highly confidential and critical information.
• Organizing meetings, reserve conference rooms and equipment, and coordinating catering service.
• Coordinating special projects and department activities.

• Ability to consolidate PowerPoint presentations and other team related project submissions
• Ability to thrive in a fast paced, changing environment with multiple priorities.
• Highly organized and detail-oriented with ability to interface with personnel at all levels.
• Knowledge in Microsoft Office programs, calendar management and management of expense reports.
• Ability to perform with only general instruction on new assignments and with minimal direction

• Advanced Microsoft Office skills (Outlook, Word, Excel, MS Teams and Power Point)
• Experience working in cross-functional work environments (Sales, Marketing, Operations, etc.)
• Bachelor’s degree preferred
• 7+ years Executive Assistant experience supporting Senior leaders

The pay range for this position is $69,500.00 - $94,000.00 annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. The annual incentive target is 5% of base pay. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay. Details regarding our benefits can be found here: https://benefitsatshs.com/index.html

This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site.

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.

Beware of Job Scams

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site

If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers

If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about

“Successful candidate must be able to work with controlled technology in accordance with US export control law. It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.”

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.