Executive Administrative Assistant Jobs

At The Coca-Cola Company, our Administrative Assistants are essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for a leader within our organization. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges.

What You’ll Do for Us

• Manage incoming and outgoing phone and email communications.

• File, e-mail, open and distribute mail, order supplies, and presentation materials.
• Maintain various departmental database systems and lists.
• Create and handle presentations, complex reports, confidential correspondence, and files.
• Interface with customers, vendors, agencies and maintain internal and external relationships.
• Create and enter data into spreadsheets including tracking of budgets.

• Process purchase cards, expense reports and invoices.
• Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).
• Coordinate meetings and travel arrangements and maintain department calendar.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

• Prep and process settlement forms
• Payroll processing and reporting corresponding with associates and relevant parties to resolve payroll issues and managing time and attendance calibration with managers to ensure accuracy.
• Assist with new hire onboarding process, which includes coordinating security access badges and facilitate candidate pre-employment testing.
• Submit deal sheets in portal.

Qualifications & Requirements

• Must possess proven ability to be a resourceful problem-solver.
• High School and some college preferred in Business, Communications, or similar field is ideal.
• 2 years of experience in a high-level support role preferred.

• Strong attention to detail, interpersonal, and communication skills are needed.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
• Experience in coordinating projects.
• Experience scheduling travel arrangements and schedule for management
• Excellent time management and organizational skills to meet deadlines are needed.

• Support experience in a professional services, sales, or marketing environment
• Experience successfully creating and/or modifying processes.

What We Can Do For You

• Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.

• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment.
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates.