Business Operations Admin Jobs

About Fare

Just Fare is building a just world where food is a force for social change. We make good food — for people who enjoy eating, and for those who want a more equitable and just food system. Based in Oakland, CA, we offer food services for the workplace, event catering, design commercial kitchens and food programs, and operate a community kitchen. We ground everything we do in service of creating a more responsible and ethical world.

1% of our revenue supports donated meals made by our charitable arm, Just Fare Community Kitchen. So far, we have delivered over 410,100 meals to communities fighting food insecurity in the Bay Area.

Tastes good. Does good.

Position Overview

The Business Operations Admin is a critical role responsible for a wide variety of tasks across several departments (e.g., People, Finance and G&A) and is best suited for someone who has very strong computer and communication skills, takes pride in staying extremely organized, and tends to all the details no matter how small. This role will be the glue that keeps our office humming along at peak efficiency and requires someone who doesn't back down from any challenge.

Responsibilities: People/HR (50%)

• Supports the recruiting team on all processes, (i.e. posting jobs, coordinating interviews, preparing offer letters, etc.)
• Spearhead and organize quarterly gatherings and holiday parties
• Ensure all employee records are organized and all documentation is accounted for
• Supports with setting up /onboarding new hires, as well as, assisting current employees with managing platforms and access
• Assist in development and administration of trainings, and other compliance efforts, as needed

Responsibilities: Finance (30%)

• Process vendor invoices and schedule bill pay
• Assist with payroll and monthly close
• Maintain various spreadsheets and files
• Prepare weekly client invoices and backup materials and follows up on payment as needed

Responsibilities: General Admin (20%)

• Contribute towards general research and data entry initiatives
• Help with business permit and license filings
• Manage all mail, all scanning to files and other email accounts
• Help to keep our online file storage (Google Drive) consistent and organized
• Answer the phones, and manage Ooma Office Phone account
• Maintain and organize office supplies, including IT resources (computers, cords, etc)
• Able to be onsite daily or as needed, alternating between 2 locations

Qualifications & Requirements

• Excellent Google Apps proficiency (i.e. Google Docs, Sheets, Slides, etc)
• Interest in working with a growing food business
• Flexible with the ability to multitask
• Interest in finance, human resources and internal business operations
• Experience working with Xero and Bill.com (nice-to-have)
• Highly organized with a strong attention to detail and follow-through
• Bilingual; Fluent in (English/Spanish) would be a plus!
• Excellent communication skills and basic math skills
• Basic Accounting knowledge
• Proven ability to handle confidential information with the utmost discretion
• Courage to think differently, take risks, ask questions and see outcomes as positive no matter the results

Schedule & Expectations

Typical schedules are Monday through Friday with hours dependent on the service. You are responsible for managing your schedule, based on your shift availability, with your supervisor.

Shift details: Monday to Friday 8am to 4:30pm

Competitive wages in an equitable tiered pay structure for all positions