Executive Assistant, Business & Legal Affairs

Executive Assistant, Business & Legal Affairs

ITV Studios is looking for an Executive Assistant in the Scripted Business & Legal Affairs Department. This position is primarily responsible for managing the day-to-day operations of the Vice President and Senior Vice President, Business & Legal Affairs. This role requires an individual who is highly motivated, has the ability to be flexible with ever-changing priorities, and possesses strong organizational and communication skills. The ideal candidate will be able to work in our office in North Hollywood, CA 3 days a week.

This job is located in North Hollywood, CA and reports to the SVP & VP of Business & Legal Affairs.

RESPONSIBILITIES

Executive Support:

• Maintain multiple executives' calendars; including appointment scheduling across multiple time zones and offsite locations; respond to changes quickly and proactively alter priorities when necessary
• Answer all incoming calls; at times, sit on scheduled calls taking notes; set up conference calls with multiple internal and external attendees
• Arrange all domestic and international travel plans for executive
• Maintain executive's database of contacts
• Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
• Process expense reports in a timely manner
• Read, interpret, and write email correspondence as it relates to the executive's obligations

Administrative Duties:

• Maintain accurate and up-to-date records, including managing and updating extensive project status sheets detailing status of projects and tracking pertinent deal terms such as option dates, expiration dates, compensation, etc.
• Any additional duties as assigned by supervisor and other members of the business and legal affairs team, as primary workloads permit.
• Drafting and editing/proofreading documents as necessary
• Organize and maintain the online filing system that houses all business affairs and legal documents
• Manage a large volume of agreements and correspondence
• Summarize and communicate contractual obligations to various internal teams and work with creative and production finance departments to provide information on a regular basis

QUALIFICATIONS

• Self-starter who is willing to learn and able to both manage ambiguity and operate effectively with little supervision
• Ability to collaborate and be a team player
• Ability to handle confidential information and interact professionally with high-level executives, clients, and talent
• Detail-oriented with excellent organizational skills and ability to multitask, prioritize projects and requests, and work well under pressure
• 2+ years’ experience in an administrative role, preferably in the legal field and/or television industry
• Patience, tolerance, and resilience are key skills
• Strong interpersonal skills and the ability to work effectively across all levels of the organization with discretion, tact, integrity, and diplomacy at all times