Administrative Assistant, Student Health Services - Lemoyne College

POSITION SUMMARY
This position provides daily clerical and administrative support to the personnel in the Wellness Center for Health and Counseling.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS
Job duties specific to this position:

• Trains and Supervises work study students.
• Trains new employees on Electronic Medical Records and Office Policy and Procedures.
• Understands and utilizes medical terminology.
• Controls schedule for Physician Assistant, Nurse, and Nurse Manager.
• Answers phone and complete call or transfer to appropriate person.
• Knowledge of HIPPA regulations when transferring records to another higher education institution or medical office upon request.
• Completes data entry into Point and Click.
• Greets students and ensures all paperwork is completed.
• Scans all incoming medical records into EMR document files.
• Scans and inputs current insurance documentation for every patient visit.
• Maintains confidentiality of all records and events.
• Provides coverage for the Administrative Assistant to the Counseling Center for school breaks and vacations.
• Schedules appointments and confirm patient information is up to date.
• Accounts for money/Key Bank credit card transactions.
• Maintains and reports patient statistics.
• Maintains all active and archived medical records.
• Assists and maintains immunization records for New York State compliance, both paper form and EMR.
• Recognizes a student in distress or in need of immediate care.

Job expectations for all Le Moyne College employees:

• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Demonstrates excellent work attendance, reliability and work ethic.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college's strategic goals.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Demonstrates and role-models all of Le Moyne's mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Performs a variety of related duties as assigned.
• Complies and adheres to all of Le Moyne's established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Attends and actively participates in required meetings and training sessions.

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:

• Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
• Promotes open communication across Le Moyne's community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.
• Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee's unit.
• Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.

• Detail oriented with good organization skills.
• High School diploma or equivalent required; some college preferred.
• Tactful, friendly and professional demeanor.
• Business courses or experience in office work duties such scheduling appointments, composing letters, and phone calls.
• Minimum of 3 years of experience in a medical office, hospital or other medical setting.
• Computer competency in Word, Excel, Datatel and Point and Click.
• Excellent written and verbal communication skills.
• Minimum of 3 years of experience in a medical office, hospital or other medical setting; college office experience will be considered.
• High School diploma or equivalent required.

Le Moyne Benefits:

• Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
• Health Savings Accounts- (Partially Employer funded)
• Generous time off package
• Short and Long Term Disability Insurance (Employer paid)
• 12 paid holidays (In addition to paid time off the week between Christmas and New Years)
• Basic Life & AD&D Insurance- (Employer paid)
• Generous tuition coverage
• 35 hour work weeks
• Supplemental Life & AD&D Insurance
• 403(b) Retirement contribution- (9.5% Employer match)
• Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)

Hourly range: $16.80-$20/hour

Le Moyne College's Diversity, Equity & Inclusion Mission Statement

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit Tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.