Administrative Assistant Jobs

CONTRACT-TO-HIRE: Administrative Assistant 9106

Our client, located in Dallas, is looking for an Administrative Assistant to join their team on a contract-to-hire basis.

Key Qualifications

• Must be a great representative of the firm, as this is the first face guests and clients see upon arrival.
• Must be skilled at managing multiple calendars, assisting executives, arranging travel, and processing expense reports.
• Willing to answer the phones, greet guests, manage the office supplies, and ensure the cleanliness of the common areas.
• Must have strong communication skills.
• Must have ample experience with Microsoft Suites.
• Experience with Concur and/or Yardi is a bonus.

Duties

• Event planning and implementation for the Dallas office
• Maintain kitchens/lounges throughout the day to ensure items are adequately stocked, dishwasher is ran and unloaded, and areas are kept tidy.
• Provide reception services for the office: answering phones, managing visitor list, and registering and greeting guests in a friendly and efficient manner.
• Monitoring and maintaining of the office supply and kitchens/lounges inventory.
• Invoice coding and other duties as related.
• Coordinate or assist with organizing breakfasts/lunches/meetings as needed
• Ensures office is ready to go on a daily basis for team members and guests. This may include distribution of papers and preparation of coffee.
• Coordinate office maintenance and repair of office equipment as needed, i.e., building maintenance for heating/cooling needs, printer maintenance, Wi-Fi service
• Perform office duties to include: receiving and distributing mail; coordinating of outgoing USPS, FedEx and UPS shipments.

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