Online College Administrative Assistant Jobs

Organizational skills, including prioritization and time management and storing and organizing a large amount of teaching and research materials

A Bachelor’s degree and 1-2 years of experience in a higher education/office setting is preferred.

Candidates are required to have an Associate’s degree and experience working in an office setting.

Professional oral and written communication skills

Ability to work in a professional work environment and knowledge of standards for professional oral and written communication

Serve as faculty support for the Director of the Center for Advocacy and Dispute Resolution.

Two years related experience as an administrative assistant in an academic setting preferred.

Job Security: Inspired to perform well by the knowledge that your job is safe

The Administrative Assistant duties and responsibilities include but not limited to:

Occasional evening hours for graduation, ceremonies and open houses are required (no remote work available)

Two years related experience as an administrative assistant or similar in an academic setting highly preferred

Team Player: Works well as a member of a group

Team meeting calendar management and cadence for the year.

Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.

Organize and optimize daily workflow for Vice Presidents. Prepare and manage any communications, reports, presentations, etc. as needed.

Process monthly expense reports. Manage incoming bills and statements related to expense report processing.

Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement.

Position requires 3 years’ experience in a corporate and/or industry-related environment providing coordinator and administrative support for a senior level executive.

Knowledge, Skills, and Abilities Necessary:

Enrolls visiting students, scholars, and practitioners with Risk Management and the University's ERP system.

High school diploma or equivalent with 2 years of general office experience. Experience with Excel or other spreadsheets.

Familiarity with medical terminology preferred. University experience preferred.

Administrative Assistant -College of Veterinary Medicine

Strong time management and organizational skills, with attention to detail.

Prior experience directly related to the listed skills, duties and responsibilities is preferred but optional.

Excellent verbal and written communication skills.

Analytical and problem-solving/conflict resolution skills.

Familiarity with a higher education setting is beneficial but optional.

The position offers physical comfort, with the individual having discretion regarding sitting, walking, standing, etc.

Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

Familiarity with budget management and financial processes.

Coordinate and manage the Dean's calendar, scheduling appointments, meetings, and events, ensuring efficient use of time and resources.

Proven experience in an administrative role, preferably within an academic setting.

Strong verbal and written communication skills, with keen attention to detail.

Previous experience working with social media would be beneficial.

Two years’ work experience in an office setting preferred

Experience with Blackboard, Banner, and Microsoft Office Suite preferred. Familiarity with Outlook, Word, PowerPoint and Excel programs required

Strong verbal and written communication skills required

Excellent customer service skills are required

Strong organizational skills and attention to detail required

A letter of interest in and qualifications for the position

Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.

Maintains calendars and prioritizes meeting requests for management.

Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

Performs related responsibilities as required.

A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.

Two years related experience as an administrative assistant in an academic setting preferred.

The Administrative Assistant duties and responsibilities include but not limited to:

Two years related experience as an administrative assistant or similar in an academic setting highly preferred

Responsible for coordinating and facilitating meetings

Monitors progress of internal and Campus-wide projects

Coordinate and collaborate with other administrative assistants, faculty and staff members

Good organizational, problem-solving, and time management skills are necessary.

Strong computer skills, including knowledge of Word, Excel, and Adobe.

Excellent interpersonal skills that facilitate effective relationships with faculty, staff, students, and constituents of the college.

IRIS proficiency/skills or willingness to learn IRIS.

Excellent written and oral communication skills enabling interactions with diverse groups of faculty, staff, and students.

Previous knowledge of human resource procedures.

Knowledge of HIPPA regulations when transferring records to another higher education institution or medical office upon request.

Completes data entry into Point and Click.

Controls schedule for Physician Assistant, Nurse, and Nurse Manager.

Minimum of 3 years of experience in a medical office, hospital or other medical setting; college office experience will be considered.

Minimum of 3 years of experience in a medical office, hospital or other medical setting.

Business courses or experience in office work duties such scheduling appointments, composing letters, and phone calls.

College Graduate with some office experience (internship etc)

Schedule, plan, and coordinate meetings.

Create and distribute correspondence (memos, emails, letters, facsimiles, and binders).

Order office supplies as needed.

Print and distribute weekly/monthly reports.

Process and distribute all incoming & outgoing mail.

Tuition remission for Spouses and Children who meet eligibility requirements

Additional benefits can be found on https://www.bc.edu/employeehandbook

Generous Medical, Dental, and Vision Insurance

Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

Generous Sick and Vacation Pay

Manage the dean’s office budgets and faculty/staff reimbursement requests.

Draft non-routine communications, documentation and reports requiring knowledge of CBE and University regulations, procedures and policies.

Other duties and responsibilities as assigned by the dean

Schedule/reschedule meetings and appointments and provide all necessary background information and documentation to ensure the dean is prepared and informed.

Organize and prepare electronic and printed materials for the dean’s signature.

Maintain records of faculty teaching loads, syllabuses, course enrollments and course evaluations.

Similar experience in administrative management.

Bachelor's degree in Business Administration or Management from an accredited institution.

Coordinates and manages key projects.

Five years of progressively responsible administrative experience, including a minimum of two years of supervisory experience.

Excellent written and verbal communication, organizational, and analytical skills.

Work under time constraints; proven teamwork experience; ability to explain information in an understandable manner; sound judgment and decision-making ability.

Experience using a Customer Relationship Management (CRM) system (i.e. Salesforce).

Strong organizational, analytical, problem-solving, and time-management skills.

Experience working with students in an educational setting.

Works in close collaboration with other university-wide College Recruiters to manage prospective student lead-to-enrollment conversion and enrollment goals.

Experience with coaching and/or advising students.

Experience in a sales environment.

Creates and maintains filing systems and office management procedures

A minimum of five-years of administrative experience. Education beyond high school may count towards years of experience.

Experience working in higher education or non-profits preferred

Excellent written and oral communication skills with demonstrated experience in editing/proofreading

Provides support as needed to the other members of the Administration and Finance team, including the Associate Dean of Finance

Contributes to office goals by accomplishing related duties and special projects as assigned by the Dean for Administration and Finance

Ability to navigate web-based programs including, but not limited to, learning management system (Canvas), teleconference software (Zoom), web content management systems.

Effectively communicate and interact with persons of diverse backgrounds and abilities.

Effective oral and written communication skills.

Strong organizational skills with demonstrated ability to multi-task while paying attention to details.

Experience in maintaining complex electronic and paper filing systems and records.

Competence with data entry and ability to learn university Datatel/Colleague/Slate systems, Microsoft Office 365 and OneDrive.

Ability to oversee and manage work-study students

Coordinate the quarterly newsletter Endow with our newsletter writers and the marketing/communications office.

Plan, schedule, and coordinate bi-annual board meetings.

Plan and coordinate the Foundation board committees meetings with their respective chairs.

Coordinate and execute CCF special events, including luncheons and dinners.

Coordinate and oversee the onboarding of new Heritage Society members.

Has excellent interpersonal and communication skills.

Is self-motivated, detail-oriented and organized.

Acts in a professional manner at all times.

Demonstrates a strong work ethic.

Researches, compiles, tabulates, and analyzes data and processes for a variety of administrative and departmental matters.

Assists department personnel in assigned administrative, planning, organizational, technical, and professional tasks.