Administrative Assistant Jobs

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• Responsible for checking drug tests daily and printing off the negative drug test and audio results for the files.
• Issuing parking passes/transportation allowance and once completed adding it to the parking permit back monthly spreadsheet.
• Perform other duties as assigned.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.
• Calling all new employees about their fingerprinting appointments.
• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
• Ensure the safe and secure operation; in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
• Assist managers, recruiting/HR, suppliers and customers with inquiries, resolving issues or escalating as necessary.
• Responsible for scheduling fingerprinting appointments when needed.
• You will be responsible for the issuing of all new hire badging, badge renewals, regulatory rebadging requirements and overall badging Process.
• Organize, arrange and enter document data in accordance with established procedures.
• Responsible for calling no call no shows for fingerprinting appointments and no call no shows for drug tests.
• Creating excel sheets for text recruit based off the resumes given.

Job Requirements:

• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test
• Ability to work independently; self-starter
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• High School diploma or equivalent
• Ability to type 30 to 40 WPM and proficient with 10-key
• Ability to read, write and speak fluent English
• Ability to read, analyze and interpret documents

Required

Preferred